MINUTES of the Meeting of the Board of Directors of the Canadian

Bridge Federation Incorporated held at the Quality Hotel & Parkway Convention

Centre, St. Catharines, Ontario

June 16 - June 18, 2004

PRESENT:     Mike Hartop - Zone I Director

Jean Castonguay - Zone II Director

                         James Priebe - President and Zone III Director

                         Francis Gaudino - Zone IV Director

                        Claire Jones - Vice President and Zone V Director

                         Doug Fraser - Zone VI Director

                         Janice Anderson - Executive Assistant, Executive Secretary and Treasurer

                        George Retek - ex-officio Director - District 1

                        Richard Anderson - ex-officio Director - District 18

James Priebe, as CBF President, assumed the Chair and Janice Anderson, as Executive Secretary, was directed to act as Secretary of the meeting.

The Chairperson declared a quorum present and the meeting to be regularly constituted.

NOTE: Throughout these minutes, the following abbreviations are used:

    CBF - will refer to the Canadian Bridge Federation Incorporated

    ACBL - will refer to the American Contract Bridge League

    CNTC - will refer to the Canadian National Team Championship with A and B designating the flights

    CWTC - will refer to the Canadian Women’s Team Championship

    COPC - will refer to the Canadian Open Pairs Championship

    CSTC - will refer to the Canadian Senior Team Championship

    CIPC - will refer to the Canadian Imp Pairs Championship

    COC - will represent the Canadian Olympic Committee

    AGM - will represent the Annual General Membership meeting of the CBF.

    WBF - will refer to the World Bridge Federation

    BC - will refer to the publication Bridge Canada

    DIC - will refer to director-in-charge

    NPC - will refer to non-playing captains

 1.0 CALL TO ORDER & AGENDA

     At 8:34 a.m. the President called the meeting to order.

President Jim Priebe welcomed all directors back to another meeting of the CBF Board, with a special welcome to those attending their first face-to-face Board meeting.

 2.0 CORPORATE MATTERS

      2.1 CONFIRMATION OF ELECTIONS

            All new board members were confirmed in motions during Conference Calls.

      2.2 UPCOMING ELECTIONS

This fall, elections will be conducted in Zones II and V.

            Nominations are being accepted until September 30, 2004.

Voting will take place from October 15, 2004 to December 8, 2004. Ballots will be counted on December 16, 2004.

Successful candidates will begin their term on January 1, 2005. A Call for Candidates will run in the August 2004 issue of Bridge Canada. Units and Clubs in Zones II & V will also receive information by mail. The Call for Candidates notice will also be placed on the CBF webpage.

      2.3 ANNUAL GENERAL MEMBERSHIP MEETING

The 2003 meeting was held on June 7, 2003 in Penticton at the 2003 Canadian Bridge Week. The meeting went very well. 13 people from five different zones attended the meeting.

            The minutes of the 2003 AGM were reviewed by the Board.

The 2004 AGM will be held in St. Catharines, ON, on Saturday, June 25, 2004 beginning at 9:00am. The meeting will take place at the Quality Hotel & Parkway Convention Centre. Notices of the meeting will be placed in the Daily Bulletin during Bridge Week.

The Board confirmed its intent to continue holding the CBF Annual General Meeting on the Saturday morning of Bridge Week. Thus the 2005 AGM will be held in Montreal, QC on Saturday, June 4, 2005.

      2.4 EMAIL VOTING PROCEDURES

            MOTION 04 - 1: This motion supercedes all previous E-Mail procedures.

                  All motions proposed and duly seconded shall be E-Mailed by the Secretary to all voting participants.

A period of seven (7) days will be allowed for responses to be gathered. During this period voting members may express opinions both for and against the motion or provide or request information on the subject matter. The opinion will not be interpreted as a vote for or against the motion. Prior to the end of the period the voting members shall state clearly their intentions with a statement: “I vote for (or against) the motion.” If it should be that information is required to complete the vote, the Secretary shall be authorized to extend the period of voting for a time not to exceed four (4) weeks, after which time the motion shall be withdrawn.

                  A simple majority of yea or nay votes will be sufficient for resolution of the question.

                  The President shall have a vote on all matters.

                  In the event of a tie, the motion shall be defeated.

Voting members shall record their inability to vote (for any reason) or their desire not to vote on an issue by recording an abstention.

MOVED by Mike Hartop.

                  SECONDED by Claire Jones.

                  CARRIED UNANIMOUSLY.

 3.0 CBF BYLAWS

      The CBF Bylaws were ratified at the 2003 AGM in Penticton and have been placed on our website.

      3.1 Ex-Officio Directors

            Discussion took place about our current definition of “Ex-Officio Director”.

MOTION 04 - 2: The definition of “Ex-Officio Director” be changed to include the

                        highest ranking Canadian on each District Board in Districts 1,2, 18 and 19.

                        MOVED by Doug Fraser.

                        SECONDED by Claire Jones.

                        FOR: 1; OPPOSED: 3

                        NOT CARRIED.

 4.0 MINUTES OF THE 2003 BOARD OF DIRECTORS MEETINGS

      4.1 May 31 - June 2, 2003 CBF Board Meeting

MOTION 04-3: The minutes of the 2003 CBF Board of Directors Meetings held May 31 - June 2, 2004 be approved as distributed.

                        MOVED by Mike Hartop.

                        SECONDED by Claire Jones.

                        CARRIED UNANIMOUSLY.

      4.2 Conference Calls

MOTION 04-4: The minutes of the CBF Conference Calls held on October 9, 2003 and March 10, 2004 be approved as distributed.

                        MOVED by Mike Hartop.

                        SECONDED by Claire Jones.

                        CARRIED UNANIMOUSLY.

      4.3 Actions done by Email Vote

            The actions done by email vote were reviewed by the board.

            MOTION 04-5: Email Motion 03-E06 be rescinded and Motion 03;E10 not be recorded as it did           not have a seconder.

                        MOVED by Mike Hartop.

                        SECONDED by Jean Castonguay.

                        CARRIED UNANIMOUSLY.

MOTION 04-6: The email motions as presented in Appendix A of these minutes be formally

                        approved.

                        MOVED by Mike Hartop.

                        SECONDED by Jean Castonguay.

                        CARRIED UNANIMOUSLY.

 5.0 BUSINESS ARISING FROM THE MINUTES

      5.1 Notable Canadians

Nothing was received during the past year on this proposal. This was tabled until the next meeting so that input can be received from Martin MacDonald of Calgary who wants to submit a proposal for a Canadian Hall of Fame.

      5.2 Guidelines for Bridge Week

Nothing more was received during the past year on this proposal. The Board felt that what is currently being given to hosts is sufficient and so this item will be dropped from further agendas.

      5.3 CBF “To-Do List”

The Board felt that a “To-Do List” is very helpful and should be updated and emailed to the Board of Directors monthly so that they can review the status of various on-going projects.

 6.0 FINANCIAL STATEMENTS

      The 2003 Audited Financial Statement was presented to the Board.

      George Retek expressed concern over the following line in the Auditors’ Report:

“In common with many not-for-profit organizations, the Federation derives a portion of its revenue from memberships, donations and competition fees, which by their nature are not susceptible to complete audit verification.”

Janice Anderson will check with the Auditor to see if it would be enough to get a letter of verification from the ACBL on membership money submitted to the CBF in order to remove the above clause from the auditor’s report.

      MOTION 04-7: The 2003 Audited Financial Statement is received and accepted.

            MOVED by Mike Hartop.

            SECONDED by Francis Gaudino.

            CARRIED UNANIMOUSLY.

 7.0 MEMBERSHIP

Concern was expressed over the fact that our membership numbers, as obtained from fees received, do not reconcile with the membership numbers as obtained from Unit membership numbers.

Janice Anderson will write to Jack Zdancewicz, ACBL CFO, asking him for a reconciliation of membership fees paid to the CBF and an adjustment of 3% which seems to be the problem area.

 8.0 BRIDGE CANADA

The CBF reviewed the results of printing and mailing our magazine in Canada. It was noted that the cost of doing this is very little different from our old costs of printing and mailing the magazine with the ACBL Bulletin.

      Discussion took place on the possibility of changing the page size of Bridge Canada.

MOTION 04-8: The CBF will continue to publish three issues of Bridge Canada a year and we will maintain the current format.

            MOVED by Mike Hartop.

            SECONDED by Doug Fraser.

            CARRIED UNANIMOUSLY.

      Current publication schedule will be: April, August and December.

  9.0 INTERNET

Jude Goodwin reported that she was happy with the current set up for updating and maintaining the CBF webpage.

Doug Fraser will continue to act as the CBF Internet Reviewer. Doug will monthly look over the website and notify Janice Anderson of anything he think needs removing or updating.

10.0 CBF STAC

      Jan Anderson reported on the 2004 STAC.

Total: 2,575 tables which was down 132 tables from 2003. A severe winter storm in the Maritimes helped contribute to this decrease as several games were cancelled.

            CBF profit was $7,111.43 which is up over 2003 due to improved exchange rates.

The board re-confirmed the decision not to hold any morning pairs games in 2005 due to lack of participation in previous years.

Discussion took place on a problem that arose in one site where the person that had pre-duplicated the boards was allowed to play in the games.

MOTION 04-9: Under no circumstances will anyone involved with the pre-duplication of boards or hand records be allowed to play in CBF sponsored games.

            MOVED by Francis Gaudino.

            SECONDED by Doug Fraser.

            CARRIED UNANIMOUSLY.

      Dates for the coming years were discussed. Traditionally we begin on the third Monday of February.

2005 - February 21 - 27, 2005

            2006 - February 20 - 26, 2006

            2007 - February 19 - 25, 2007

11.0 CANADIAN ROOKIE-MASTER GAMES

      Winners of the 2003 Erin Berry Rookie-Master Game were: Rod Heigh & Chuck Nault of North Bay, ON

Winners of the 2004 Helen Shields Rookie-Master Game were: Louise & Stuart Eastwood of Halifax, NS

      Future Dates: 2004 Erin Berry - Wednesday, October 27, 2004

                              2005 Helen Shields - Monday, April 25, 2005

                              2005 Erin Berry - Tuesday, October 25, 2005

                              2006 Helen Shields - Thursday, April 27, 2006

                              2006 Erin Berry - Wednesday, October 25, 2006

                              2007 Helen Shields - Monday, April 23, 2007

                              2007 Erin Berry - Tuesday, October 20, 2007

The problem of finding people to do the analysis was discussed. Janice Anderson pointed out that in the past the Zone Directors would come to the meeting with names of people in their area willing to take on the task.

It was also pointed out that it is very important that those doing the analysis make sure that the write-ups are geared for the Rookie player.

      2004 Erin Berry analysis will be done by Bruce McIntyre of Vancouver

      2005 Helen Shields analysis will be done by Jim Priebe, Ray Jotcham and Steve Mackay

Discussion took place on whether or not the master point limit for the rookie should be changed. Currently it is 20 master points. Although raising this limit would possibly increase table count, it was felt that it would change the nature of the game and what the game aims to promote - ie. Introducing new players to the game of duplicate bridge. The Board will continue to set the Rookie as a player with fewer than 20 master points. Club managers and owners will be strongly encouraged not to allow players to play as Rookies if they feel they do not satisfy the spirit of the game.

12.0 SCREENS

      Discussion on the handling and storage of the CBF screens took place and on the search for new ones.

Mike Hartop agreed to continue coordinating the search for a new screen design. Mike will also coordinate fixing our current screens so that they are ready for 2005 Bridge Week.

13.0 JUNIOR BRIDGE

      13.1 Junior Fund Games

      13.2 University Team Championship

Janice reported that no one has contacted her about this event this year. Usually one event was held in Toronto. Last year a request did come in from Vancouver but that playoff never took place.

The WBF has asked for a contact in regards to University Bridge in Canada. Currently we do not have such a person.

      13.3 Trials

            The Junior trials were held in Kingston in May 2004. Four teams of four took part in the trials.

            The winning team was:

                        Gavin Wolpert, Vincent Demuy, David Grainger and Daniel Lavee.

            Each team was charged an entry fee of $100. 

            Total cost of the trials to the CBF was $2,314.36 which was $314.36 over budget.

      13.4 Report on Junior Committee Meeting

            A Junior Committee meeting was held on Tuesday, June 15, 2004 with Jim Priebe, Claire Jones,

            Ed Antosz, and Francis Gaudino attending.

            The Committee reviewed the plans for the next couple of years.

            MOTION 04-10: The CBF Board adopt the following Mission Statement for its Junior Program:

                        “To promote bridge amongst the Youth of Canada with a special emphasis on the

                        development of players to compete for Canada at the World level.”

                        MOVED by Mike Hartop.

                        SECONDED by Francis Gaudino.

                        CARRIED UNANIMOUSLY.

MOTION 04-11: In support of the CBF Junior Mission Statement, CBF Junior Development Fund Money will be directed with approximately 80% towards the support and development of a Canadian National Junior Team and approximately 20% towards grassroots development.

                        MOVED by Mike Hartop.

                        SECONDED by Jean Castonguay.

                        CARRIED UNANIMOUSLY.

The committee also looked at the idea of preparing material that can be used for Junior seminars all across Canada. Ed Antosz is working on such a project and will try the material and report back to the board. Francis Gaudino will get the material prepared by Eric Kokish from Ed Antosz and look it over to see if it could also be incorporated into the seminar material.

The WBF is proposing that the World Schools Team Championship become a regular event. It would be held in conjunction with the World Youth Team Championship. We will get more confirmation on this after the WBF meetings in Turkey. The impact of this plan is that it would mean we would be eligible to send two teams - one for the Youth event and one for the schools event. This would obviously put big pressure on our available funds.

The WBF is also planning to move the World Youth Team Championships from the odd years to the even years. The impact of this is that there will be a 2005 World Youth Team Championship and then it will be followed by a 2006 World Team Championship. This means that we will need to hold another Junior Team trials in 2005. 2005 Trials will be held in Toronto.

The Junior Committee also proposed the idea of having a Canadian Junior Imp League which would be run on the internet.

The Junior Committee also recommended three new clauses be added to the CBF Code of Conduct signed by all Juniors representing Canada. These were:

                  - team members are required to wear any team uniform provided to them

                  - team members are required to adhere to any curfew given the team during the event

- team members must participate in all events while at the competition (ie. If the team is eliminated players would be expected to enter the pair event for the non-finalists)The CBF Board agreed in principle with these suggestions.

Claire Jones will work out the official wording of these clauses and submit a Revised Code of Conduct for the Board’s ratification during the first CBF Conference Call of the 2004/05 year.

13.5 2004 World Schools Team Championship

Scheduled to be held in New York during the summer NABC. July 12 - 14, 2004.

            Canadian Team will be:

            NPC - Jonathan Steinberg; Coach - Danny Miles

            Team members: Erin Anderson, Anton Blagov, Charles Halasi, Daniel Lavee, Samantha Nystrom,

                                          David Sabourin

            Budget: $5,200.00 

MOTION 04-12: Part of the $5200 World Schools Team Budget will cover per diem for the players as follows:

$30 US per day for 3 days for each team member plus Samantha Nystrom will get one additional day.

MOVED by Claire Jones.

                  SECONDED by Francis Gaudino.

                  CARRIED UNANIMOUSLY.

MOTION 04-13: In recognition of the time and commitment given by Danny Miles and Jonathan Steinberg they each be awarded an honorarium of $100US for the 2004 World Schools Team Championship.

                  MOVED by Claire Jones.

                  SECONDED by Mike Hartop.

                  CARRIED UNANIMOUSLY.

      13.6 World Youth Team Championship

            This event will take place August 8 - 17, 2005 in Sydney, Australia

            MOTION 04-14: The CBF ratify the 2005 Canadian Youth Team of:

                        NPC: Jonathan Steinberg

Team: Gavin Wolpert, Vincent Demuy, Daniel Lavee, David Grainger, Tim Capes and Charles Halasi.

                        MOVED by Claire Jones.

                        SECONDED by Mike Hartop.

                        CARRIED UNANIMOUSLY.

            The amount of subsidy to be given to the team will be determined when the budget is done.

MOTION 04-15: The CBF will send two officials with the 2005 Canadian Youth Team to Australia.

                        MOVED by Francis Gaudino.

                        SECONDED by Mike Hartop.

                        FOR: 4; OPPOSED: Jean Castonguay

                        CARRIED.

            The name of the second Canadian Official will be decided at a later date.

      13.7 Junior Manager

MOTION 04-16: Ed Antosz’s term as Junior Manager be extended until December 31, 2005.

                              MOVED by Mike Hartop.

                              SECONDED by Doug Fraser.

                              CARRIED UNANIMOUSLY.

In 2005 the CBF will advertise for applications for the positions of Junior Manager and Junior NPC.

John Carruthers of Toronto has already expressed his interest in becoming the Junior NPC after the 2005 World Youth Team Championships in Australia.

      13.8 Coaching Weekends

In 2003 the CBF Board of Directors passed a motion stating that two coaching weekends would be held in 2004. One weekend would be in Eastern Canada and one would be in Western Canada. These weekends would be open to all interested Juniors.

            Nothing has happened with this motion.

Future plans for Coaching weekends will be tabled for now until the Board can examine the proposed Junior Seminar plan and material.

       13.8 Multi-Year Plan 

            The Board confirmed its plan to only fund one International Competition.   

14.0 ERIN BERRY MEMORIAL FUND 

      The Trustees of the Erin Berry Memorial Fund met in St. Catharines and filed the following report.

            2 applications were received.

            The following grants are being awarded:

                              Anton Blagov            $ 875 - for New York

                              Daniel Lavee             $ 1,080 - for New York

                              Daniel Lavee             $ 500 - for other trips

                              Total Grants              $ 2,455

The Trustees again agreed that funding should not go to young people who are travelling all over for Regionals. The intent of the fund is to help young people, especially those still attending school, to go to special Junior events and not to simply pay the way for young people to go to Regionals and not continue their schooling.

15.0 BRIDGE WEEK

      15.1 2003 Bridge Week - Penticton

Penticton proved to be a very good location for Bridge Week. Margaret Pearce did an excellent job of organizing and was wonderful in getting the CBF good deals at the hotels.

            Attendance:    CNTC-A          22 (maximum)

                                    CNTC-B           9 (maximum would have been 14)

                                    CWTC             14 (maximum would have been 22)

                                    COPC             30 Day 1 and 18 Day 2

            Financial outcome: CNTC-A $4,305; CNTC-B $1,354; CWTC   $1,987; COPC $1,017

            The Board reviewed the report from DIC, Matt Smith.

      15.2 2004 Bridge Week - St. Catharines

            Committee: Co-Chairs:                Paul Thurston & Fred Andreychuk

                                Daily Bulletin:           Jerry Smee

                                Secretary/Treasurer: John Mackay

                                Transportation:         Ernie Sibbett

                                Directors:                  Stan Dillabough; John Arblaster

            Expected Turnout:

                              CNTC-A:        20 (maximum)

                              CNTC-B:        10

                              CWTC:           13

                              CSTC, CIPC and COPC will not be known until play begins.

            Expenses are much higher in St. Catharines so revenue will be down for each event.

      15. 3 2005 Bridge Week - Montreal, QC

Dates: Saturday, May 28 - Saturday, June 4, 2005

            Location: tentatively booked for Hotel Sheraton Laval but Jean Castonguay is looking at an

                  alternate site that will be cheaper.

            Chair: Jean Castonguay

      15.4 2006 Bridge Week - Toronto, ON

            Chair: Jim Priebe who has a committee working with him.

            Dates: Saturday, June 3 - Saturday, June 10, 2006

            Location: Mississauga, Ontario

            Plan is to have CBF Regional in conjunction with Bridge Week 2006.

Note: If the dates of the 2006 World Championships end up conflicting with Bridge Week 2006 then the CBF will look at alternate dates.

      15. 5 Future Bridge Weeks

Possible sights for future consideration are:

                  2007 - Zone I CanAt is June 27 - July 2 - Bridge Week could run June 23 - 30.

                  2008 - Zone IV

            Zone V is also open for consideration for either year.

Western players have expressed their concerns over the length of time between Western Bridge Weeks.

16.0 CBF REGIONAL

      16.1 2004 Montreal

            - February 24 - 29, 2004 in Montreal

            - net result was $18,000 to the CBF International Fund

- Tournament Chair, Jean Castonguay and Montreal Bridge League President, Rollande Makarewicz and all the local volunteer are to be commended for an outstanding job.

      16.2 2005 Calgary

            - March 21 - 27, 2005

            - Chairs: Frank Ayer & Delores Hedley

- we will run a box ad in the August Bridge Canada and a full page ad with program in December Bridge Canada. The Program will also be posted on the CBF web site.

      16.3 Future Regionals

            - 2006 - tentatively scheduled for Mississauga in conjunction with 2006 Bridge Week

            - 2007 and/or 2008 we would like to look at Vancouver and/or Victoria

- need contact with Units 430 and 431 as well as District 19 to see if either of these can be arranged and if they would be feasible.

17.0 CANADIAN OPEN PAIRS

      17.1 2003 National Final

            Day 1: 30 tables; Day 2: 18 tables

            Winners: John Rayner & John Duquette

            As in 2002 screens were used for the complete event.

      17.2 2004 National Final

            Scheduled for here in St. Catharines. Will take place on the Friday and Saturday.

We are hoping for a good turnout. Some individuals have purchased club round qualification so that they may play in the event.

Prize for winners: $4000 towards attending the Open Pairs at the 2005 European Open Championship which is scheduled for Tenerife, Canary Islands in June 2005. This is a 9 session event. We are hoping that we might be granted free entry. Should the pair decline to go to Tenerife they will receive a cash prize of $2000.

      17.3 2005 National Final

Scheduled for Bridge Week 2005 in Montreal, QC. Will take place on Day 7 & 8 which are Friday, June 3 and Saturday, June 4, 2005.

      17.4 Conditions of Contest

MOTION 04-17: The prize for winning the COPC National Final will be:

2005 - $4000 subsidy to attend the Open Pairs at the 2005 World Championships in Verona, Italy

                  2006 - $4000 subsidy to attend the Open Pairs at the 2007 Open European Championships.

                  In both cases the pair will receive $2000 if they chose not to attend the designated event.

                  MOVED by Doug Fraser.

                  SECONDED by Jean Castonguay.

                  CARRIED UNANIMOUSLY.

MOTION 04-18: An individual “dropping in” to the second day of the COPC NF shall receive a ½ board carryover. Two such individuals playing together will receive a full board carryover.

                  MOVED by Claire Jones.

                  SECONDED by Jean Castonguay.

                  FOR: 3; OPPOSED: 2; CARRIED.

18.0 CANADIAN WOMEN’S TEAM CHAMPIONSHIP

      18.1 2003 National Final

            - 13 teams took part most of whom were from Zones V and VI.

            Winners: Dianna Gordon, Brenda Bryant, Beverly Kraft, Francine Cimon, Joan Eaton,

                              Barbara Clinton

      18.2 2004 National Final

            - We have 13 teams registered

- 11 from Zone III, 1 from Zone IV and 1 from Zone VI. There are players from other Zones but not complete teams.

      18.3 2005 National Final

            Scheduled for Montreal, QC May 29 - June 2, 2005

It is hoped that we will have a larger final with some teams from Zones I and II hopefully taking part.

      18.4 Conditions of Contest

The survey that was scheduled to take place in January of 2004 did not happen.

            Discussion took place as to what the survey should ask and what suggestions for format can be made.

MOTION 04-19: The CBF will design and approve a CWTC survey to be distributed to all

                  participants in CWTC Zone Finals.

                  MOVED by Doug Fraser.

                  SECONDED by Claire Jones.

                  CARRIED UNANIMOUSLY.

            Doug Fraser will put the survey together and forward it to the board for feedback.

A Box Ad will be run in Bridge Canada and placed on the website in order to let CWTC players know this survey will be coming out.

            Approved survey must be ready to go by September 15, 2004.

19.0 CANADIAN NATIONAL TEAM CHAMPIONSHIP

      19.1 2003 National Final

            Took place in Penticton. Flight A - 22 teams; Flight B - 9 teams

            Winners: Flight A: Kamel Fergani, Nicolas L’Ecuyer, Darren Wolpert, Jurek Czyzowicz,

                                          Gavin Wolpert, Vincent Demuy

                           Flight B: William Ge, Philip Chen, Gary Ge, Renlu Wang, Shi Yan

      19.2 2004 National Final

            Taking place in St. Catharines. Flight A - 20 teams; Flight B - 10 teams

It was noted that we are still having major problems getting the Flight B teams interested in taking part in the National Final.

      19.3 2005 National Final

            Will be in Montreal: Flight A May 28 - June 4, 2005

                                             Flight B May 29 - June 2, 2005

      19.4 Subsidy Policy and Zone Assessments

            No changes were made to either the subsidy policy or zone assessments.

      19.5 Conditions of Contest

Discussion took place on how Zone IV could be helped given the large travel distances to the Zone Final and the fact that half the zone is not participating due to the changed format for determining the Zones representative teams.

MOTION 04-20: Zone IV is granted 3 teams to the CNTC-A National Final. The host Zone team will be dropped. The Host Zone will be given first opportunity to fill a vacant

                        spot.

                        MOVED by Mike Hartop.

                        SECONDED by Doug Fraser.

                        CARRIED UNANIMOUSLY. 

MOTION 04-21: The National Final in the CNTC-A is increased to 22 teams.

                        Zone I - 2 teams; Zone II - 5 teams; Zone III - 5 teams; Zone IV - 3 teams;

                        Zone V - 3 teams; Zone VI - 3 teams; Defending Champions (in tact) - 1 team.

                        The Round Robin matches will be reduced to 13 boards.

                        MOVED by Jean Castonguay.

                        SECONDED by Mike Hartop.

                        CARRIED UNANIMOUSLY.

            The schedule for the National Final - CNTC-A will be:

            Day 1 - 5 matches; Day 2 - 6 matches; Day 3 - 5 matches; Day 4 - 5 matches.          

Discussion took place on how we can improve on the participation in CNTC - Flight B. It is important that directors, zone coordinators and players promote this event within their zones.

Zone Coordinators

Janice Anderson emphasized the need for strong Zone Coordinators. All Zone Directors should submit the names and contact information for their zone coordinators by the end of August.

Zone Conditions of Contest

Discussion took place on how we could regulate the Conditions of Contest for the Zone Final. It was stressed that all Zone Directors need to be in consultation with their Zone Coordinators when deciding on the format of the Zone Final. The sanction application when submitted to the National Coordinator must contain information on the format of the Zone Final.

20.0 CANADIAN IMP PAIRS

The first CIPC will be held here in St. Catharines.

      We will continue to hold the event in future Bridge Weeks.

21.0 CANADIAN SENIOR TEAM CHAMPIONSHIP

      21.1 2004 CSTC

      - The first regularly scheduled event will take place here in St. Catharines.

      - discussed ways to improve on the format for the event.

Discussion also took place on how to select the team to go to Istanbul should the winning team decline the invitation to attend.

MOTION 04-22: Should the team winning the 2004 CSTC decline the invitation to attend the 2004 World Team Olympiad in Istanbul, Turkey the invitation will be extended to teams in the following order:

1. Teams finishing 2^nd, 3^rd and 4^th in the 2004 CSTC; if no representative is found then

2. CNTC-A teams in order of their final finish if they are eligible to play in the Senior Teams.

The team accepting the invitation to represent Canada in Turkey must submit the $3000US entry fee to the National Coordinator no later than June 30, 2004.

                  MOVED by Mike Hartop.

                  SECONDED by Francis Gaudino.

                  CARRIED UNANIMOUSLY.

MOTION 04-23: A prize of $1000 be given to the team that wins the 2004 CSTC.

                  MOVED by Jean Castonguay.

                  SECONDED by Mike Hartop.

                  CARRIED UNANIMOUSLY.

MOTION 04-24: All augmentations to the Senior team representing Canada in Turkey must be approved by the CBF Board of Directors.

MOVED by Jean Castonguay.

                  SECONDED by Mike Hartop.

                  CARRIED UNANIMOUSLY.

21.2 Future Years

            Discussion took place on ways in which we could improve on the event in future years.

MOTION 04-25: Beginning with the 2005 CSTC the event will become a four day event which will run on Days 5 - 8 of Bridge Week.

                  MOVED by Francis Gaudino.

                  SECONDED by Jean Castonguay.

                  CARRIED UNANIMOUSLY.

MOTION 04-26: Beginning with the 2005 Bridge Week, the CNTC-A semi-Final be reduced to 64 boards in order to accommodate teams wishing to drop into the CSTC. The CNTC-A Final will be increased to 128 boards.

                  MOVED by Doug Fraser.

                  SECONDED by Jean Castonguay.

                  CARRIED UNANIMOUSLY.

MOTION 04 - 27: At least 50% of a team membership must have been playing in another event in order for the team to be allowed to drop-in to the CSTC.

                  MOVED by Mike Hartop.

                  SECONDED by Francis Gaudino.

                  CARRIED UNANIMOUSLY.

Planned format for various numbers of teams will be developed and turned into a set of Conditions of Contest for the CSTC.

22.0 TRANSLATIONS

Janice reported that Gerard Cote has agreed to continue as CBF Translator.

23.0 ACBL MOTIONS THAT CONCERN CANADA

Concern over ACBL motions that might take away our Junior and International fund money were discussed.

Janice Anderson will prepare a letter for the ACBL Board of Directors that expresses our desire to have all Junior Fund Money and all International Fund Money raised in Canada turned over to the CBF for use at that CBF’s discretion. This letter will be given to the ACBL Board of Directors in New York prior to their meetings.

24.0 INTERNATIONAL EVENTS

      24.1 International Fund Games

2004

            Friday, July 9, 2004 (evening)                  ACBL Wide IF Game #3 Week: July 5 - 11, 2004

            Wednesday, October 13, 2004 (evening) Canada Wide Olympiad Fund Game #2

            2005

            Saturday, February 5, 2005 (evening)      ACBL Wide IF Game #1 Week: Jan. 31 - Feb. 6, 2005

            Thursday, March 31, 2005 (evening)       Canada Wide Olympiad Fund Game #1

            Wednesday, May 11, 2005 (afternoon)    ACBL Wide IF Game #2 Week: May 9 - 15, 2005

            Friday, July 22, 2005 (evening)                ACBL Wide IF Game #3 Week: July 18 - 24, 2005

            Monday, October 3, 2005 (evening)         Canada Wide Olympiad Fund Game #2

The new International Fund games at Sectionals are a tremendous source of revenue. All directors should be advertising this and urging their Units to take advantage of it.

Some concern was raised about how we can make sure that all games being run as International Fund games at Sectionals are being reported to our Executive Assistant.

Francis Gaudino will check into what his Unit did with the funds from their Sectional and report back to Janice Anderson so that she can pursue this with the ACBL.

      24.2 World Team Olympiad

            October 25 - November 6, 2004 Istanbul, Turkey

            Our representatives will be the winners of the 2004 CNTC-A and CWTC.

            Discussion took place on what to do if the winning teams decline the invitation to go to Istanbul.

MOTION 04-28: At least three of the original team members on a team must agree to go to Istanbul before the team is eligible to represent Canada at the 2004 World Team Olympiad.

                  MOVED by Doug Fraser.

                  SECONDED by Claire Jones.

FOR: 2; AGAINST: 2; ABSTAINED: 1; PRESIDENT’S VOTE CAST FOR THE MOTION. CARRIED.

            President Jim Priebe turned the Chair over to Vice-President, Claire Jones.

MOTION 04-29: The invitation to represent Canada at the 2004 World Team Olympiad (Open Team and Women’s Team) will be offered in turn to the teams in the KO stage of the event (CNTC-A and CWTC) in order of their final finish. If we are unable to find a representative team in this manner, a selection committee will select a team(s) to represent Canada.

                  MOVED by Jim Priebe.

                  SECONDED by Francis Gaudino.

                  CARRIED UNANIMOUSLY.

George Retek reported that the WBF had held some rooms at the host hotel in Istanbul for the US teams since their team selection was later in the year. Janice Anderson was instructed to contact the WBF and ask how many rooms were held for the Canadian teams.

      24.3 Future World Events

2005 - Bermuda Bowl & Venice Cup - will need a Bi-Country Play-off which should be held in Mexico as it is their turn to host the play-off.

2006 - World Championships - need confirmation but it appears as if they will be in June in Verona, Italy

2007 - Bermuda Bowl & Venice Cup - will need a Bi-Country Play-off which should be held in Canada

                  2008 - World Team Olympiad

      24.4 Subsidies

                  This matter was left until Budget Discussions could take place.

      24.5 Motion to Change Bermuda Bowl & Venice Cup Qualification Rules

                  Discussion took place on what has happened so far with our effort to get the WBF rules changed.

MOTION 04-30: The CBF will follow through with Eric Murray on what else we can do to petition the WBF to change the rules for qualification to the Bermuda Bowl/Venice Cup.

                        MOVED by Jim Priebe.

                        SECONDED by Doug Fraser.

                        CARRIED UNANIMOUSLY.

      24.6 NPC Duties & Responsibilities

Discussion took place on getting something down on paper that outlines the Duties and Responsibilities of NPC’s of Canadian teams.

Doug Fraser has agreed to continue working on this and will have a draft ready for the board by September 1, 2004.

It was suggested that one thing that should be added to the duties of the NPC is to report any problems to the Chef de Mission during the World Event.

President, Jim Priebe, returned to the Chair.

25.0     OLYMPIC COMMITTEE

            George Retek’s report on the 2004 Canadian Olympic Committee meetings was reviewed.

            George Retek also reported on the possibility of an “Inteli Games” being organized. The plan is that they would take place the year after the Winter Olympics in the same city that hosted the Winter Olympics.

            This would mean 2007 in Turin or 2011 in Vancouver.

            These games would include such things as: Bridge, Chess, Go, Checkers

            The 2005 meetings of the Canadian Olympic Committee are scheduled for Regina, SK.

MOTION 04-31: Claire Jones will be the CBF representative to the 2005 Canadian Olympic Committee Annual General Meeting.

                  MOVED by Mike Hartop.

                  SECONDED by Doug Fraser.

                  CARRIED UNANIMOUSLY.

26.0 CBF COORDINATOR AND OFFICE

            Janice Anderson reported that a contract had finally been signed in December of 2004.

27.0 OTHER BUSINESS

      27.1 Zone Communications

Many items have come up during these meetings that have really pointed to the need for Zone Directors to be in contact with the Units in their Zones. Open Communication lines between the CBF and the Canadian Units is very important.

            MOTION 04-32: Each CBF Director be given $500 per fiscal year for Zonal Communications.

                  MOVED by Francis Gaudino.

                  SECONDED by Jean Castonguay.

                  CARRIED UNANIMOUSLY.

27.2 Conflict of Interest

It was suggested that the CBF develop a Conflict of Interest Policy. After a brief discussion this matter was withdrawn.

      27.3 CBF PerDiem

            Discussion took place on setting a per diem rate for unreceipted expenses.

            MOTION 04-33: The CBF Per Diem Rate for unreceipted expenses be set at a maximum of $50.

                  ($10 for breakfast; $15 for lunch and $25 for dinner)

                  MOVED by Mike Hartop.

                  SECONDED by Francis Gaudino.

                  CARRIED UNANIMOUSLY.

28.0 BUDGETS

      28.1 General Fund Budget

MOTION 04-34: $13,000 a year (approximately $1 per member) be transferred from the General Fund to the International Fund.

                  MOVED by Mike Hartop.

                  SECONDED by Doug Fraser.

                  CARRIED UNANIMOUSLY.

MOTION 04-35: The 2004 - 2007 General Fund Budget is adopted as presented in Appendix B of these minutes.

                  MOVED by Mike Hartop.

                  SECONDED by Doug Fraser.

                  CARRIED UNANIMOUSLY.

      28.2 International Fund Budget

MOTION 04-36: The subsidy for the Open and Women’s teams representing Canada at the 2004 World Team Olympiad will be $20,000 per team which will include air travel, housing and entry fee.

                  MOVED by Mike Hartop.

                  SECONDED by Jean Castonguay.

                  CARRIED UNANIMOUSLY.

MOTION 04-37: The 2004-2007 International Fund Budget be approved as presented in Appendix C of these minutes.

                  MOVED by Francis Gaudino.

                  SECONDED by Mike Hartop.

                  CARRIED UNANIMOUSLY.

      28.3 Junior Development Fund Budget

MOTION 04-38: The 2004 - 2007 Junior Development Fund Budget be approved as presented in Appendix D of these minutes.

                  MOVED by Mike Hartop.

                  SECONDED by Claire Jones.

                  CARRIED UNANIMOUSLY.

President, Jim Priebe, turned the Chair over to Vice President, Claire Jones.

28.0 ELECTION OF OFFICERS

      MOTION 04-39: Claire Jones be elected as CBF President for the 2004/2005 term.

            MOVED by Jim Priebe.

            SECONDED Doug Fraser.

            CARRIED UNANIMOUSLY.

      MOTION 04-40: Doug Fraser be elected as Vice President for the 2004/2005 term.

            MOVED by Jim Priebe.

            SECONDED by Francis Gaudino.

            CARRIED UNANIMOUSLY.

MOTION 04-41: Janice Anderson is re-elected as Executive Secretary for the 2004/2005 term.

            MOVED by Jim Priebe.

            SECONDED by Doug Fraser.

            CARRIED UNANIMOUSLY.

MOTION 04-42: Janice Anderson is re-elected as Treasurer for the 2004/2005 term.

            MOVED by Jim Priebe.

            SECONDED by Doug Fraser.

            CARRIED UNANIMOUSLY.

29.0 COMMITTEES AND ASSIGNMENTS

    Committees:

       BRIDGE WEEK                                                     Janice Anderson, director of host Zone

       NATIONAL EVENT COORDINATOR               Janice Anderson

       PUBLICATION                                       Jude Goodwin, Martine Lacroix, Janice Anderson

       CONDUCT, DEPORTMENT & ETHICS        Doug Fraser-chair and the CBF Board  

       INTERNATIONAL EVENTS                          Janice Anderson, George Retek, Dick Anderson

       CANADIAN OLYMPIC ASSOCIATION            Janice Anderson, Claire Jones, Doug Fraser

       ARCHIVIST                                                           Madeline Conrad

       FRANCOPHONE SERVICES                               Jean Castonguay

       JUNIOR DEVELOPMENT                                   Ed Antosz, Francis Gaudino

       TROPHIES                                                             Janice Anderson, John Armstrong

       SCREENS                                                             Mike Hartop

       WEBSITE                                                             Jude Goodwin, Janice Anderson, Doug Fraser

     Board Assignments:

       Bridge Week 2005 - Jan Anderson, Jean Castonguay

       Bridge Week 2006 - Jan Anderson, Jim Priebe

       Translations - Jan Anderson

       Budget - Jan Anderson, James Priebe

       Director Meeting - Jean Castonguay, Jan Anderson

       Junior Liaison - Francis Gaudino

       Code of Conduct - Francis Gaudino, Claire Jones

       CWTC Review - Janice Anderson, Doug Fraser

       WBF Regulations - Jim Priebe, George Retek, Doug Fraser

30.0 NEXT MEETING & ADJOURNMENT 

MOTION 04-43: The CBF Board gives a big vote of thanks to Jim Priebe for his service as President the last two years. Beginning this year the Board would like to recognize out-going Presidents with a plaque.

            MOVED by Francis Gaudino.

            SECONDED by Doug Fraser.

            CARRIED UNANIMOUSLY.

      Francis Gaudino will handle purchasing a plaque to present to Jim Priebe.

MOTION 04-43: The next meeting of the CBF Board of Directors will be in Montreal, QC at the site of the 2005 Bridge Week on May 25 - May 27, 2005.

            MOVED by Francis Gaudino.

            SECONDED by Doug Fraser.

            CARRIED UNANIMOUSLY.

      MOTION 04-44: The meeting be adjourned.

            MOVED by Francis Gaudino.

            CARRIED UNANIMOUSLY.

CLAIRE JONES - PRESIDENT 

JANICE ANDERSON - EXECUTIVE SECRETARY

August 3, 2004

MOTIONS PASSED BY EMAIL - JUNE 2003 - JUNE 2004                                          APPENDIX A

Motion 03-E01: George Retek be appointed as Zone II CBF Director until a new Zone II director is declared elected.

             Moved by Doug Fraser.

             Seconded by Mary Moulton.

             CARRIED.

Motion 03-E02: George Mittelman be ratified as the NPC of the 2003 Canadian Bermuda Bowl team.

             Moved by Claire Jones.

             Seconded by Mary Moulton.

             CARRIED.

Motion 03-E03: The CBF cover Eric Kokish’s costs for a joint coaching weekend for our Bermuda Bowl and Venice Cup teams.

             Moved by George Retek

             Seconded by Claire Jones.

             CARRIED.

Estimated Cost: $2000.

Motion 03 - E04: The CBF ratifies Nader Hanna as the replacement NPC for the 2003 Canadian Bermuda Bowl team.

             Moved by Doug Fraser.

             Seconded by Bill Treble.

             CARRIED.

Motion 03 - E05: The CBF reimburse the 2003 Bermuda Bowl and Venice Cup teams for monitor expenses incurred in Monte Carlo.

             Moved by Doug Fraser.

             Seconded by Jean Castonguay.

             CARRIED.

      Motion 03 -E07: The 2005 CBF International Fund Regional be held in Calgary, Alberta.

             Moved by Doug Fraser.

             Seconded by Claire Jones.

             CARRIED.

Motion 03-E08: Jonathan Steinberg be appointed as the NPC for the Canadian team attending the 2004 World Schools Team Championship.

             Moved by Claire Jones.

             Seconded by Francis Gaudino.

             CARRIED.

Motion 03-E09: The Canadian team attending the 2004 World Schools Team Championship will consist of: Daniel Lavee, Anton Baglov, Samantha Nystrom, David Sabourin, Charles Halasi and Erin Anderson.

             Moved by Claire Jones.

             Seconded by Francis Gaudino.

             CARRIED.

Motion 03-E11: Danny Miles be appointed as the coach of the 2004 Canadian World Schools Team with no cost to the CBF.

Moved by Claire Jones.

             Seconded by Doug Fraser.

             CARRIED.

APPENDIX B: GENERAL FUND BUDGETNOTE: EQUITY NOT TO GO BELOW $45,000

APPENDIX C:

INTERNATIONAL FUND BUDGET                    EQUITY NOT TO GO BELOW $25,000

APPENDIX D:

JUNIOR FUND BUDGET