CBF: BOD Minutes June 2003

Canadian Bridge Federation

MINUTES of the Meeting of the Board of Directors of the Canadian

Bridge Federation Incorporated held at the Sandman Hotel, Penticton, BC

May 31 - June 2, 2003

PRESENT: Mary Moulton - Zone I Director

Doug Heron - Zone II Director (present May 31 and June 1, 2003)

James Priebe - President and Zone III Director

Bill Treble - Zone IV Director

Claire Jones - Vice President and Zone V Director

Doug Fraser - Zone VI Director

Janice Anderson - Executive Secretary, Treasurer, and CBF Coordinator

George Retek - ex-officio Director

Richard Anderson - ex-officio Director

James Priebe, as CBF President, assumed the Chair and Janice Anderson, as Executive Secretary, was directed to act as Secretary of the meeting.

The Chairperson declared a quorum present and the meeting to be regularly constituted.

NOTE: Throughout these minutes, the following abbreviations are used:

CBF - will refer to the Canadian Bridge Federation Incorporated

ACBL - will refer to the American Contract Bridge League

CNTC - will refer to the Canadian National Team Championship with A and B designating the flights

CWTC - will refer to the Canadian Womens Team Championship

COPC - will refer to the Canadian Open Pairs Championship

CSTC - will refer to the Canadian Senior Team Championship

CIPC - will refer to the Canadian Imp Pairs Championship

COC - will represent the Canadian Olympic Committee

AGM - will represent the Annual General Membership meeting of the CBF.

WBF - will refer to the World Bridge Federation

BC - will refer to the publication Bridge Canada

DIC - will refer to director-in-charge

NPC - will refer to non-playing captains

1.0 CALL TO ORDER & AGENDA

At 10:25 a.m. the President called the meeting to order.

President Jim Priebe welcomed all directors back to another meeting of the CBF Board.

2.0 CORPORATE MATTERS

2.1 CONFIRMATION OF ELECTIONS

MOTION 03-1: The CBF Board of Directors confirms the election of James Priebe, by acclamation, as Zone III Director and Doug Fraser, by majority vote, as Zone VI Director.

MOVED by Mary Moulton.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

2.2 UPCOMING ELECTIONS

This fall, elections will be conducted in Zones I and IV. Both Mary Moulton, Zone I, and Bill Treble, Zone IV, notified the board that they will not be seeking re-election.

Nominations are being accepted until September 30, 2003.

Voting will take place from October 17, 2003 to December 8, 2003. Ballots will be counted on December 16, 2003.

Successful candidates will begin their term on January 1, 2004. A Call for Candidates will run in the July 2003 issue of Bridge Canada. Units and Clubs in Zones I & IV will also receive information by mail. The Call for Candidates notice will also be placed on the CBF webpage.

Discussion took place on what to do in Zone II. Doug Heron, who has been filling in as Zone II Director since Marc Fiset resigned in the fall of 2002, requested that an election be held in Zone II to fill the remainder of the term for the Zone II Director.

MOTION 03-2: A special election be held in Zone II this fall to elect a person to fulfil the remainder of the Zone II Director Term. The special election will be held concurrently with the elections in Zone I and IV and the elected person will be the Zone II director until December 31, 2004.

MOVED by Bill Treble.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

2.3 ANNUAL GENERAL MEMBERSHIP MEETING

The 2002 meeting was held on June 22, 2002 in Edmonton at the 2002 Canadian Bridge Week. The meeting went very well. 22 people from five different zones attended the meeting.

The minutes of the 2002 AGM were reviewed by the Board.

- George Retek requested that point 8.3 Bridge Week be reworded in the minutes to read:

“George Retek reminded the CBF Board that the CBF has a motion that Bridge Week should follow a four year cycle with three of the four years being held in the Montreal/Ottawa/Toronto triangle and the fourth year in another area of Canada.”

- the question of how to promote CWTC will be discussed under that topic.

- Bridge Week question will be discussed under that topic.

- Prize for COPC winners will be discussed under COPC topic.

The 2003 AGM will be held in Penticton, on Saturday, June 7, 2003 beginning at 9:00am. The meeting will take place at the Executive Inn and Convention Centre. Notices of the meeting will be placed in the Daily Bulletin during Bridge Week.

MOTION 03-3: The 2004 AGM will be held in St. Catharines, ON on Saturday, June 26, 2004 during 2004 Canadian Bridge Week.

MOVED by Doug Fraser.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

3.0 CBF BYLAWS

Claire Jones outlined the work he had done on the Bylaws. Basically most changes were housekeeping matters. Changes were made so that AGM requirements were for members and not Unit delegates. The one new clause added deals with “eligibility to represent Canada”.

Notice has been given for several months that these revised Bylaws will be voted on at the AGM. The revised Bylaws have been posted on our website for approximately four months.

After some discussion, the following changes were suggested:

- By-Law #2: change wording to read: “ Any person who is a Canadian citizen or resident of Canada...”

- By-Law #14 ( c): change wording to read: “Notwithstanding the foregoing these By-laws may be

amended or augmented at any annual or special general meeting without the necessity of prior notice being filed if a Quorum of Directors present at the said meeting...”

- under the definitions sections - add: “resident of Canada - as defined by regulation passed by the CBF Board of Directors.”

MOTION 03-4: By-Law #13: change wording to read: “Any Canadians who are or may become members of the ACBL Board of Directors or of the World Bridge Federation Board of Directors shall be entitled to attend at all regular meetings of the Board of Directors of the Federation, while they serve in that office, provided, however, that such persons will not be entitled to vote.”

MOVED by Mary Moulton.

SECONDED by Bill Treble.

CARRIED UNANIMOUSLY.

MOTION 03-5: By-Law #14 be changed to include the wording “......being filed if a Quorum of Directors present at the said meeting....”.

MOVED by Doug Heron.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

MOTION 03 - 6: A “Resident of Canada” is defined as a landed immigrant who has an ID card issued for that purpose by the Government of Canada and has a valid permanent Provincial Health Card issued in his/her name.

MOVED by Claire Jones.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

4.0 MINUTES OF THE 2002 BOARD OF DIRECTORS MEETINGS

4.1 May 4 & 6, 2002 CBF Board Meeting

MOTION 03-7: The minutes of the 2002 CBF Board of Directors Meetings held on May 4 and May 6 be approved as distributed.

MOVED by Bill Treble.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

4.2 Conference Calls

MOTION 03-8: The minutes of the CBF Conference Calls held on August 11, 2002; December 21, 2002 and April 5, 2003 be approved as distributed.

MOVED by Claire Jones.

SECONDED by Bill Treble.

CARRIED UNANIMOUSLY.

4.3 Actions done by Email Vote

The only action done by email vote was the ratification of the 2003 Canadian Junior Team.

5.0 BUSINESS ARISING FROM THE MINUTES

5.1 Notable Canadians

Bill Treble apologized for again not having time to work on this project. Bill expressed an interest in still taking on the task.

Jim Priebe will talk to Ray Lee about what Ray had in mind for this project.

It was suggested that some of the names we should start with are: Percy Sheardown, Sam Gold, Eric Murray, Sami Kehla.

5.2 Guidelines for Bridge Week

Mary reported that she hadn’t had time to proceed with this project. Mary did receive from the ACBL a copy of the ACBL Hosting binder. Mary will send the binder to Janice.

Doug Fraser expressed an interest on working on this. Janice will put together the information she gives to the hosting organization and send it to Doug.

5.3 CBF Feasibility Study

Very few Units responded to the letter we sent out with the Feasibility Study. Four Units (199, 166, 573 and 430) stated that they supported the CBF in this effort. Two Units (571 and 431) stated that they did not support the CBF in this effort. Other comments were received from Unit 248, Unit 152 and from Alvin Baragar of Edmonton.

The complete Feasibility Study has been available through the CBF website since July of 2002 and no further comments were received due to this posting.

No further action will be taken, at this time, other than what the CBF agreed upon in 2002.

5.4 Discussion Paper on Rules of Governance

Mary Moulton reported that no further work had been done on this as she felt the CBF had addressed this with their plan to hold 3 or 4 conference calls between meetings and with the elimination of email voting except in extremely time sensitive matters.

No further work needs to be done on this.

5.5 Coordinator Contract

Discussion took place in regards to whether the CBF Coordinator should be an employee or be under contract. The question of our “bonding” insurance, and how it related to what the Coordinator classified as, was raised. The item was tabled until contact could be made with our Insurance Broker.

6.0 FINANCIAL STATEMENTS

The 2002 Audited Financial Statement was presented to the Board.

MOTION 03-9: The 2002 Audited Financial Statement is received and accepted.

MOVED by Doug Fraser.

SECONDED by Bill Treble.

CARRIED UNANIMOUSLY.

Discussion took place about the possible need for a membership fee increase.

This will be looked into further when membership is discussed.

7.0 LEGAL MATTERS

Discussion took place on ways in which the CBF Board could bring about a close to the legal matters that have been on going for nearly two years.

The CBF Board will continue to work through our lawyer and the OHRC to try and bring about an end to this matter.

The Board agreed that procedures need to be put in place for handling complaints when they come in. This will be worked on this year.

8.0 MEMBERSHIP

The CBF is concerned about the impact that the new ACBL membership forms will have on our revenue from memberships. The CBF will try and promote the value of CBF membership to all Canadians.

Jim Priebe will address this topic in his President’s message in the July Bridge Canada. Janice Anderson will mail each club an information sheet that highlights what the CBF does.

Concern was also raised about the CBF membership fees of tournament Directors. Janice Anderson will write to Jay Baum with our concerns.

MOTION 03 -10: Effective with the new ACBL membership forms the CBF membership fees will be:

$9.00 per year for renewing members.

$5.00 per year for first time members.

$5.00 per year for all Juniors.

$9.00 per year for all tournament directors.

MOVED by Mary Moulton.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

9.0 BRIDGE CANADA

The Board reviewed its plan to proceed with printing and mailing Bridge Canada as a stand alone publication. The first issue is due out at the end of July 2003.

Martine Lacroix has confirmed that she is willing to continue as the French Editor.

Concern was expressed over the need for more articles, especially those that would be of interest to Intermediate and Novice players. A notice will be placed on the CBF Website asking for people to submit articles - especially articles of interest to Intermediate players.

MOTION 03-11: The CBF will publish two issues of Bridge Canada in 2003 and three issues in 2004.

MOVED by Mary Moulton.

SECONDED by Bill Treble.

CARRIED UNANIMOUSLY.

Current publication schedule will be: 2003: late July and early December.

2004: April, August and December.

Advertising rates were discussed. The Board agreed that it would continue the policy of giving a 10% discount to advertisers that pay for 3 issues in advance.

Jim Priebe reported on discussions he had with ACBL CEO, Jay Baum, about the ACBL doing advertising on our Webpage and in Bridge Canada. The initial discussion centered around placing two full page ads in each Bridge Canada and also advertising on the webpage. Jim will contacted Jay Baum to firm up these arrangements.

MOTION 03 -12: Beginning with the July 2003 issue of Bridge Canada the advertising rates will be:

Full Page - $500

Half Page - $300

Quarter Page - $175

Business Card - $100

Advertiser that pay for three issues in advance will be given a 10% discount.

MOVED by Mary Moulton.

SECONDED by Doug Heron.

CARRIED UNANIMOUSLY.

10.0 INTERNET

The CBF discussed Jude Goodwin-Hanson’s proposal for updating and maintaining the CBF webpage.

MOTION 03-13: The CBF accepts Jude Goodwin-Hanson’s proposal for Web/Internet Services of 8 hours per month at $2400 for the year May 1, 2003 to April 30, 2004.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

11.0 CBF STAC

Jan Anderson reported on the 2003 STAC.

Total: 2,707 tables which was up from the 2,302.5 tables in 2002.

Having the STAC Canada Wide and not split into East and West seemed to be well received.

CBF profit will be $5,960.00.

No comments were received about dropping the extra $1.00 per table fee that was then rebated to the Units.

Morning games were not very popular.

Monday morning - 2 sites - 30 tables

Tuesday morning - 2 sites - 17.5 tables

Wednesday morning - 3 sites - 53.5 tables

Thursday morning - 0 sites - 0 tables

Friday morning - 4 sites - 40.5 tables

Saturday morning - 1 site - 12.4 tables

It works out that a minimum of 50 tables a session is required to break even.

MOTION 03-14: The CBF will continue running a STAC each year but we will only hold morning games on Wednesday and Friday.

MOVED by Jim Priebe.

SECONDED by Doug Heron.

CARRIED UNANIMOUSLY.

Dates for the coming years were discussed. Traditionally we begin on the third Monday of February.

2004 - February 16 - 22, 2004

2005 - February 21 - 27, 2005 - this could end up having a conflict with the Montreal Bridge League Sectional which is usually the last weekend of February. Alternate dates would be: February 28 to March 6, 2005.

12.0 RELEASE FORMS AND CODE OF CONDUCT

The Board reviewed the work done by Doug Fraser on the CBF Release Form and Code of Conduct.

Suggested changes were:

Section 8 - remove last line. “Comment: AIDS is considered a protected illness - disability and a player(s) may not refuse to play against anyone infected (or thought to be infected) with AIDS.”

Section “Travel to Bridge Tournaments” - add in after the word “adults” - CBF Junior Liaison, CBF Junior Manager, NPC and Coach. Remove the words “under the age of majority”.

Once the changes have been polished up and Janice has prepared a good copy - the new Code and Release Form will be posted on the CBF Website. The target date for this is end of July.

For the 2003 events we will continue to use the old Release Form and Code of Conduct so that we can get them out to the individuals and collected back in.

MOTION 03-15: The Revised CBF Code of Conduct and Release Form are approved by the Board.

MOVED by Mary Moulton.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

13.0 CANADIAN ROOKIE-MASTER GAMES

Winners of the 2002 Erin Berry Rookie-Master Game were: Mary Armstrong and Jim Riegle of Ottawa

Winners of the 2003 Helen Shields Rookie-Master Game were: Shirley Scott and Claudette Levesque of the Brock DBC.

Future Dates: 2003 Erin Berry - Tuesday, October 28, 2003

2004 Helen Shields - Thursday, April 29, 2004

2004 Erin Berry - Wednesday, October 27, 2004

2005 Helen Shields - Monday, April 25, 2005

2005 Erin Berry - Tuesday, October 25, 2005

The problem of finding people to do the analysis was discussed. Janice Anderson pointed out that in the past the Zone Directors would come to the meeting with names of people in their area willing to take on the task.

In 2002 Dick Anderson did both games because no other names were presented and for the 2003 Helen Shields game the analysis was done by James Priebe, Ray Jotcham and Steve Mackay.

Mary Moulton will find someone to do the 2003 Erin Berry analysis. Bill Treble will be the back up if Mary can’t find anyone.

For the 2004 Helen Shields Rookie-Master game , Jim Priebe will find someone willing to do the analysis.

Discussion took place on whether or not the masterpoint limit for the rookie should be changed. Currently it is 20 masterpoints. Although raising this limit would possibly increase table count, it was felt that it would change the nature of the game and what the game aims to promote - ie. Introducing new players to the game of duplicate bridge.

MOTION 03-16: The masterpoint limit for a Rookie in the Canadian Rookie-Master games be kept at 20.

MOVED by Claire Jones.

SECONDED by Doug Heron.

CARRIED UNANIMOUSLY.

14.0 ERIN BERRY MEMORIAL FUND

The Trustees of the Erin Berry Memorial Fund met in Penticton and filed the following report.

5 applications were received.

The following grants are being awarded:

Erin Anderson $ 600

Vincent Demuy $ 600

Charles Halasi $ 400

Daniel Lavee $1,500

Samantha Nystrom $1,100

It is felt that a priority list for funding would be: (in order of priority)

1. junior camps

2. CBF Coaching/Training weekends

3. Junior Trials

4. WJTC

5. World Scholar games

6. tournaments

15.0 JUNIOR BRIDGE

15.1 Junior Fund Games

Janice reported that the number of games and the money being rasied during February Junior month is decreasing but is being offset by more games and money raised during the other eleven months.

Year	Junior Month (Feb.)	Other Months	Total
1999	6690	6352	13,042
2000	6097	8486	14,583
2001	5172	8126	13,298
2002	5214	9924	15,138

15.2 University Team Championship

Janice reported that no one has contacted her about this event this year. Usually one event was held in Toronto. Last year a request did come in from Vancouver but that playoff never took place.

15.3 Trials

The Junior trials were held in Montreal at the end of August 2002. The winning team was:

Gavin Wolpert, Vincent Demuy, David Grainger and Daniel Korbel.

No other report was submitted at this time.

15.4 Coaching

A Junior Coaching weekend was held in Toronto the first weekend of January. This weekend was open to all Juniors and not just the trial winners. Martin Hunter organized the weekend and did an excellent job. Eric Kokish was the coach.

Another coaching weekend which will be just for the 2003 World Junior Team is planned for this summer.

15.5 World Junior Team Championship

This event will take place August 18 - 28, 2003 in St. Cloud, France

MOTION 03-17: The CBF ratify the 2003 Canadian Junior Team of:

NPC: Martin Hunter

Junior Manager: Ed Antosz

Team: Gavin Wolpert, Vincent Demuy, Daniel Lavee, David Grainger, Ian Boyd and Charles Halasi.

MOVED by Claire Jones.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

The amount of subsidy to be given to the team will be determined when the budget is done.

15.6 Junior Manager

Ed Antosz has indicated that he may be willing to stay on in the position but would like to finish out the cycle before make a definite commitment. Ed did find that the job involved a lot more work than he had expected.

In the mentor program Ed has 9 taking part - five of these are under 15. It is imperative that we get more Regional contacts in order to fully develop this program.

Ed hopes to run a Golf tournament as a fund-raiser for the World Junior Team.

Ed would like to see another coaching weekend for the “non-elite”.

It was pointed out that the directors should try and let juniors in their respective areas know about the ACBL Junior Scholarship plan for teaching.

It was also mentioned that ACBL has a special membership fee of $5 for Junior under 19 and enroled in a school teaching program.

It was also suggested that our Junior program should be in contact with Bridge Teachers in Canada so that we can enlist their help in identifying junior players.

MOTION 03-18: The CBF will provide free membership in the CBF to any person under the age of 19 as long as they are in a teaching program in Canada.

MOVED by Claire Jones.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

The Board agreed that the appointment of a Junior Manager should encompass one complete cycle of the Junior events. They should be appointed in the fall after the WJTC and their term should run until a month or so after the next WJTC.. In this way they will be able to work with the program from start to finish.

MOTION 03-19: The CBF extend the appointment of Ed Antosz as Junior Manager until Septebmer 30, 2003. After that the next appointment of the Junior Manager should be run from October 1, 2003 until September 30, 2005.

MOVED by Claire Jones.

SECONDED by Doug Heron.

CARRIED UNANIMOUSLY.

15.7 Multi-Year Plan

The Board looked at a Multi-Year plan for our Junior Program.

The Board would like to see two coaching sessions done a year that are open to all Canadian Juniors. One would be held in Eastern/Central Canada and one would be held in Western Canada.

MOTION 03-20: The Junior trials will be a four person team trial. Butler scoring will be done for the whole event and will be used for the selection of the 3^rd pair to our Canadian Junior team.

MOVED by Claire Jones.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

MOTION 03-21: The only International Competition that the CBF will send a team to is the World Junior Team Championship.

MOVED by Doug Fraser.

SECONDED by Doug Heron.

CARRIED UNANIMOUSLY.

16.0 SCREENS

Discussion on the handling and storage of the CBF screens took place.

MOTION 03-22: The CBF Screens are to be sent to the site of next Canadian Bridge Week, in care of the appropriate person, immediately following the conclusion of Canadian Bridge Week unless otherwise specified by the CBF Board of Directors.

MOVED by Doug Fraser.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

Jim and Janice will make arrangements for the screens to be sent from Penticton to Jim Priebe’s.

The CBF will look into having the screens added to our Office Insurance policy.

17.0 BRIDGE WEEK

17.1 2002 Bridge Week - Edmonton

This was indeed one of the best Bridge Weeks based on hospitality and local initiative. The Edmonton organizing committee did an excellent job.

Some problems occurred with the air conditioning in the playing area but Kismet Fung, the Chairperson, managed to get the hotel to rebate $3030 of the rent due to the problem.

Several problems were encountered with the DIC. Our concerns have been registered with the ACBL and steps have been taken to avoid these problems this year.

Turnout was lower than hoped. CNTC-A Stage I did not have enough entrants to be held.

The net profit was $3,896 after the rent rebate.

17.2 2003 Bridge Week - Penticton

Chairperson, Margaret Pearce, has done an excellent job of getting good hotel rates.

The DIC, Matt Smith, has been excellent to work with.

This year the organizing has been much more time consuming - more work had to be done from the CBF office and many problems were experienced with Zone Coordinators and getting the correct information from the Zone Finals. It is imperative that each Zone have a good Zone Coordinator.

Participation is not as good as we had hoped:

CNTC-A 22 teams; CNTC-B 9 teams; CWTC 13 teams

Bob Christie, of Edmonton, is doing the Daily Bulletin and Internet reporting. Bob will also be handling the Vu-Graph presentation of the CNTC-A Final and the 2002/2003 CNTC-A playoff. Fred Gitelman is allowing us to do the Vu-Graph over Bridge Base at no charge. Bob has not requested any fee for his services.

MOTION 03-23: Bob Christie be given an honorarium of $500 for his work on the Vu-Graph presentations here in Penticton.

MOVED by Bill Treble.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

17. 3 2004 Bridge Week - St. Catharines, ON

Scheduled for June 19 - 26, 2004 at the Parkway Quality Inn and Convention Centre. The organizing committee consists of Co-chairs: Paul Thurston and Fred Andreychuk; Secretary/Treasurer: John MacKay; and directors Stan Dillabough, Jerry Smee and John Arblaster.

17. 4 Future Bridge Weeks

The CBF would like to always have a four year plan for the sites of Bridge Week. The tentative plan will be:2005 Montreal

2006 Toronto

2007 Ottawa

2008 Halifax

Concern was expressed about the days at Bridge Week when a person may have no event to play in. This will be discussed further under New Business.

18.0 CANADIAN OPEN PAIRS

18.1 2002 National Final

Day 1: 26 tables; Day 2: 15 tables plus a one session consolation of 3.5 tables.

Winners: Bill Treble, Winnipeg, MB and Dave McLellan, Thunder Bay, ON

18.2 2003 National Final

Scheduled for here in Penticton. Will take place on the Saturday and Sunday.

18.3 2004 National Final

Scheduled for Bridge Week 2004 in St. Catharines, ON. Will take place on Day 7 & 8 which are Friday, June 25 and Saturday, June 26, 2004.

18.4 Conditions of Contest

The Board continued its discussion about finding a better prize for the winning pair.

MOTION 03-24: Beginning in 2004, the winners of the COPC National Final will be offered the opportunity to play in the Open Pairs event at the European Championships. Subsidy will include entry fees and travel up to a maximum of $4000. Should the winning pair decline this opportunity, they will be awarded a cash prize of $2000.

MOVED by Doug Fraser.

SECONDED by Bill Treble.

CARRIED UNANIMOUSLY.

MOTION 03-25: Beginning in 2004, the COPC National Final will always be held on Days 7 and 8 of Bridge Week.

MOVED by Doug Fraser.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

Beginning in 2004 the CBF will also start awarding medals for the COPC.

The COPC National Final will continue to be a two day event.

19.0 CANADIAN WOMEN’S TEAM CHAMPIONSHIP

19.1 2002 National Final

- only 9 teams took part and all were from Western Canada

- Winners: Bob Crosby, NPC; Kizmet Fung, Lorna MacDonald, Pat Lopushinsky, Susan Culham

19.2 2003 National Final

- We did have 14 teams registered but one had to withdraw due to medical reasons.

- Once again nearly all the teams are from Western Canada - only one team from a Zone east of Zone IV is taking part.

19.3 2004 National Final

Scheduled for St. Catharines, ON June 19 - 24, 2004.

It is hoped that we will have a much larger participation from Central and Eastern Canada for this National Final.

19.4 Conditions of Contest

Much discussion took place on how we can improve the participation in this event. Various proposals were discussed:

1) Having Zonal Playoff and reducing the size of the National Final

Zones I & II - 2 teams; Zones III & IV - 2 teams; Zone V - 1 team; Zone VI - 1 team

This would give a National Final of 6 teams.

2) Having a Western and an Eastern Canadian Final - the winning team from each would meet at Bridge Week to compete for the CWTC Championship.

3) Take CWTC out of Bridge Week and hold it as a stand alone event.

- Montreal would be willing to host 2005 CWTC in August at their Regional.

The following considerations were discussed:

1) Quality of winner

2) Participation

3) Camaraderie

4) Travel Costs

It was felt that we need to conduct a thorough survey of women bridge players in Canada before we make any major changes to the CWTC.

MOTION 03-26: The current format for the CWTC will be used in 2004. During the next few months a survey, to gather input from women’s teams all across the country, will be developed.

MOVED by Mary Moulton.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

CWTC National Final will begin on Day 2 of Bridge Week.

The survey should be ready to go out to players by January 2004.

Mary Moulton will coordinate the survey preparation. Marilyn White offered to held work on the survey.

20.0 CANADIAN NATIONAL TEAM CHAMPIONSHIP

20.1 2002 National Final

Took place in Edmonton. Flight A - 18 teams; Flight B - 10 teams

Winners: Flight A: Bryan Maksymetz, Allan Graves, Dan Jacob, Gord McOrmond

Flight B: John Pulles, Ron Peg, Jay Anderson, Brent Moulding

20.2 2003 National Final

Taking place in Penticton. Flight A - 22 teams; Flight B - 9 teams

20.3 Subsidy Policy and Zone Assessments

No changes were made to either the subsidy policy or zone assessments.

20.4 2004 National Final

Scheduled for June 19 - 26, 2004 in St. Catharines, ON.

Much discussion took place on the proposed format changes for 2004.

MOTION 03-27: Beginning in 2004 the new format for the CNTC-A National Final will be:

- 20 teams will begin with a complete Round Robin of 14 board matches. Top 8 teams will qualify for a 64 board Quarter Final. The Semi-Final and Final will each be 96 boards in length.

MOVED by Doug Fraser.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

No changes are made to the format of CNTC - Flight B. It will begin on Day 2 of Bridge Week.

20.5 Conditions of Contest

MOTION 03-28: The 20 assigned teams for the CNTC-A will be as follows:

Zone I - 2; Zone II - 4, Zone III - 4; Zone IV - 2; Zone V - 3; Zone VI - 3; Host Zone - 1; Defending Champions - in tact - 1.

MOVED by Claire Jones.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

MOTION 03-29: In the event that any of the assigned 20 teams can not attend the first vacancy will be filled from Zone II in 2004, Zone III in 2005 and Zone II in 2006. Subsequent vacancies will be fill from the Zone with the best participation based on bridge population.

MOVED by Mary Moulton.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

MOTION 03-30: For any player playing in a CNTC Zone Final without club round qualification (either earned or purchased) the fee for purchasing club qualification will be $200. Failure to pay this $200 fee will result in the player being ineligible to play in any CNTC Zone or National Final until the fee plus appropriate interest has been paid to the CBF Coordinator.

MOVED by Mary Moulton.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

MOTION 03-31: Section II D 10. be reworded to state the following:

“...may be modified only with the approval of all units within the Zone.”

MOVED by Bill Treble.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

Discussion took place on how we can improve on the participation in CNTC - Flight B. It is important that directors, zone coordinators and players promote this event within their zones.

MOTION 03-32: The Prize for winning the CNTC-Flight B be increased from $1000 to $2000 effective with the 2004 National Final.

MOVED by Doug Fraser.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

20.6 Zone Coordinators

Janice Anderson emphasized the need for strong Zone Coordinators. All Zone Directors should submit the names and contact information for their zone coordinators by the end of August.

21.0 SENIOR GAMES

The Board read over the email from Linda Granell, ACBL Marketing Director, about the Senior Games. The CBF Board did not see how they could become involved with this but have no objection with the ACBL working with the Units on this.

22.0 TRANSLATIONS

Janice reported that Gerard Cote has agreed to continue as CBF Translator. With changes to the Conditions of Contest and Code of Conduct there will be more translating needed this year.

MOTION 03-33: The CBF Translator’s honorarium be $1000 in 2003 to reflect all the extra translating that needs to be done this year.

MOVED by Claire Jones.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

23.0 INTERNATIONAL EVENTS

23.1 Bi-Country Playoffs

Jim Priebe has been in contact with Gonzales Herara, of Mexico, and it has been agreed that Canada will host the Bi-Country Playoffs. The locations will be determined once we know who are teams are. Tentatively we have agreed on the weekend of August 8 - 10, 2003.

Conditions of Contest: 128 boards in total - 64 each day.

Jim will write up a complete conditions of contest for the event.

Coordinators: In the West - Doug Fraser

In Toronto - Jim Priebe

In Montreal - George Retek will speak to Jean Castonguay about coordinating.

Budget: will be assigned under budget discussions.

23.2 Bermuda Bowl/Venice Cup

Scheduled for Monte Carlo November 2 - 15, 2003.

Entry fees have increased to $3000 US per team.

Janice will inform the WBF of our playoff dates with Mexico when they are decided so that we can have permission to file our entries late if necessary.

Team subsidies will be decided under Budget discussions.

Coaching will also be decided under Budget discussions.

WBF Rules for Eligibility to Play in Bermuda Bowl/Venice Cup

Much discussion took place in regards to the WBF rule that either Mexico or Canada must place in the top 50% of their pool at the World Team Olympiad in order to be eligible to send a team to the Bermuda Bowl or Venice Cup.

There would seem to be three options:

1) Playoff - US, Canad and Mexico - for the three Zone II spots

2) Lobby WBF to form a new Zone that would not have us with the US

3) Change the existing rules.

MOTION 03-34: The CBF will write to the WBF Zone II organization requesting that section 9 (a) of the WBF rules for Bermuda Bowl/Venice Cup be changed to state that: “The ACBL can send one team from either Canada or Mexico provided that at least one NCBO’s team from Zone 2 has placed in the top half of their round robin in the immediately previous World Team Olympiad an that the NCBO that is sent participated in that World Team Olympiad.

MOVED by Mary Moulton.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

Dick Anderson and George Retek will submit a motion to the ACBL Board of Directors that asks them to request the WBF make this rule change.

23.3 Future Events

2003 - Bermuda Bowl/Venice Cup - Monte Carlo - Nov. 2-15, 2003

2004 - World Team Olympiad - Istanbul, Turkey - Oct. 24 - Nov. 6, 2004

2005 - Bermuda Bowl/Venice Cup - no date or venue yet

23.4 ACBL Motion on Zonal Matters

The ACBL Board has a motion on the books in regards to Zone 2 Regulations and the CBF Board has been asked for comments.

23.5 Drug Testing

The WBF has signed papers agreeing to abide by the Olympic Drug Testing rules. This makes us now a member of the World Anti-Doping Agency (WADA).

This means that drug testing can take place at any time in Canada - not necessarily at competitions.

It is quite likely that Canadian Bridge Players could be selected for random drug testing due to the proximity of the testing centre.

It is important that we inform our members that “Refusing” a drug test means FAILURE of the test.

We will put a notice about this in the July Bridge Canada and also announce it at the AGM.

23.6 Other Matters

George Retek explained that the dreams of bridge being in the Olympics are not dead. There is still hope that the Olympic Organization will coordinate a Mind Sports Olympics and bridge would become a part of it.

24.0 INSURANCE

24.1 Liability Insurance

Concerns about the extent of coverage offered by our Director’s Liability policy were discussed.

MOTION 03-35: The CBF Coordinator is authorized to change Insurance Carry for our Director’s Liability Policy. This change is to be made in the month of June 2003.

MOVED by Claire Jones.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

24.2 Office Insurance

The current office insurance policy is a policy that covers “employee dishonesty and our equipement”.

Since our CBF Coordinator is not an “employee” - it would seem that this policy would not protect the CBF. The Insurance Carrier informed the meeting that the CBF Coordinator would not be covered since that position is not an employee position. The Carrier did not know of any policy we could get that would cover the Coordinator under “contract”.

Mary Moulton told the meeting that she was sure there was a type of insurance that could cover a person working under contract. Mary will investigate this further and report back to the board.

25.0 CBF COORDINATOR AND OFFICE

MOTION 03-36: Claire Jones is instructed to initiate discussions with a lawyer to draft a contract for the CBF Coordinator incorporating input from both the CBF Board and the current CBF Coordinator. Target date for completion of this contract is August 15, 2003.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

MOTION 03-37: The annual compensation for the CBF Coordinator be increased by 10%, effective with the commencement of the new contract.

MOVED by Bill Treble.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

MOTION 03-38: The CBF Coordinator is authorized to purchase a lap top computer. Purchase price is not to exceed $2000.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

26.0 BUDGETS

26.1 General Fund Budget

MOTION 03-39: The 2003 - 2005 Budget is adopted as presented in Appendix A of these minutes.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

26.2 International Fund Budget

MOTION 03-40: The subsidy for the Bermuda Bowl and Venice Cup teams will be $10,000 per team plus the CBF will pay the entry fee.

MOVED by Mary Moulton.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

MOTION 03-41: In 2003 the CBF will provide the Bermuda Bowl and Venice Cup teams with $500 each for coaching material.

MOVED by Doug Fraser.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

MOTION 03-42: The 2003-2006 International Fund Budget be approved as presented in Appendix B of these minutes.

MOVED by Doug Fraser.

SECONDED by Claire Jones.

CARRIED UNANIMOUSLY.

26.3 Junior Development Fund Budget

MOTION 03-43: The subsidy for the 2003 World Junior Team, including the NPC and Junior Manager, will be to a maximum of $18,400 including entry fee.

MOVED by Claire Jones.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

MOTION 03-44: The 2003 - 2006 Junior Development Fund Budget be approved as presented in Appendix C of these minutes.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

27.0 OTHER BUSINESS

27.1 New Events for Bridge Week

Much discussion took place on how we could add some new events to the Bridge Week schedule so that most players would have something to play in each day. It was felt that this would make Bridge Week more exciting and would make it more attractive to attend if a person had events to play in each day.

MOTION 03-45: Commencing with Bridge Week 2004 we will run the Canadian Senior Team Championship on Days 5 & 6 and the Canadian Imp Pairs Championship on Day 6.

Moved by Claire Jones.

Seconded by Mary Moulton.

CARRIED UNANIMOUSLY.

Dick Anderson and George Retek will place a motion before the ACBL Board in Long Beach to get these two new events sanctioned by the ACBL. Sanction fees and masterpoint awards are to be determined by the ACBL.

Bridge Week Schedule will now be:

DAY 1: CNTC-A Round Robin

DAY 2: CNTC-A, CNTC-B and CWTC Round Robins

DAY 3: CNTC-A, CNTC-B and CWTC Round Robins.

DAY 4: CNTC-A, CNTC-B and CWTC Round Robins.

DAY 5: CNTC-A Quarter Final; CNTC-B and CWTC Semi-Finals; CSTC - Qualifying

DAY 6: CNTC-A Semi Final; CNTC-B and CWTC Finals; CSTC-Final; CIPC

DAY 7: CNTC-A Semi-Final end and Final start; COPC - qualifying

DAY 8: CNTC-A Final and COPC final.

MOTION 03-46: The entry fee for the Canadian Senior Team Championship (CSTC) be set at $100 per team per session.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

MOTION 03-47: The format for the Canadian Senior Team Championship will be:

2 teams entered - straight KO of 128 boards over 4 sessions

3 teams entered - Round Robin on Day 1 and 64 board KO final on Day 2.

4 teams entered - Round Robin on Day 1 and 64 board KO final on Day 2.

5 - 10 teams entered - Round Robin on Day 1 and 64 board KO final on Day 2.

>10 teams entered - Swiss on Day 1 and 64 board KO final on Day 2.

Midchart will be used.

MOVED by Doug Fraser.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

MOTION 03-48: All money raised, up to September 30, 2004, from the new ACBL Senior International Fund games plus $1000 will be used to subsidize the winners of the 2004 Canadian Senior Team Championship to the Senior Team event at the 2004 World Team Olympiad.

Moved by Mary Moulton.

Seconded by Bill Treble.

CARRIED UNANIMOUSLY.

MOTION 03-49: The entry fee for the Canadian Imp Pairs Championship be set at $15 per person per session. A $500 cash prize will be awarded to first place pair and a $300 cash prize will be awarded to the second place pair. Midchart will be allowed.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

Gold, Silver and Bronze medals will be awarded in both these new events.

27.2 CBF Regional

The Board discussed what we could do to get a CBF Regional. The previous Regional granted to the District hosting Bridge Week just doesn’t work due to the timing of Bridge Week - there are just too many regionals in Canada at that time. Also with the expanded format for Bridge Week - a Regional would be difficult to fit in.

MOTION 03-50: The CBF approach the ACBL with a request for an ex-quota Regional for the CBF. This Regional will be run in the off-season and all profit from the Regional will go towards funding our International Teams.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

28.0 ELECTION OF OFFICERS

MOTION 03-51: James Priebe is re-elected as CBF President for the 2003/2004 term.

MOVED by Mary Moulton.

SECONDED Doug Fraser.

CARRIED UNANIMOUSLY.

MOTION 03-52: Claire Jones is re-elected as Vice President for the 2003/2004 term.

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

MOTION 03-53: Janice Anderson is re-elected as Executive Secretary and as Treasurer for the 2003/2004 term..

MOVED by Mary Moulton.

SECONDED by Doug Fraser.

CARRIED UNANIMOUSLY.

29.0 COMMITTEES AND ASSIGNMENTS

Committees:

BRIDGE WEEK Janice Anderson, director of host Zone

NATIONAL EVENT COORDINATOR Janice Anderson

PUBLICATION Jude Goodwin-Hanson, Janice Anderson, Claire Jones

CONDUCT, DEPORTMENT & ETHICS Doug Fraser-chair and the CBF Board

PROMOTION & SPONSORSHIP James Priebe

INTERNATIONAL EVENTS Janice Anderson, George Retek, Dick Anderson

CANADIAN OLYMPIC ASSOCIATION Janice Anderson, Doug Fraser

ARCHIVIST Madeline Conrad

FRANCOPHONE SERVICES Jean Castonguay

JUNIOR DEVELOPMENT Ed Antosz, Claire Jones

TROPHIES Janice Anderson, John Armstrong

Board Assignments:

Bridge Week 2004 - Jan Anderson, James Priebe

Bridge Week 2005 - Jan Anderson, Zone II Director

Translations - Jan Anderson

Notable Names - Bill Treble

Budget - Jan Anderson, James Priebe

Director Meeting - James Priebe, Jan Anderson

Junior Liaison - Claire Jones

CBF Hosting Binder - Doug Fraser

Code of Conduct - Redraft - Doug Fraser

CWTC Review - Mary Moulton, Marilyn White, Janice Anderson

Coordinator Contract - Claire Jones, Janice Anderson

31.0 NEXT MEETING & ADJOURNMENT

MOTION 03-54: The next meeting of the CBF Board of Directors will be in St. Catharines, ON at the Parkway Quality Inn and Convention Centre on June 16 - 18, 2004.

MOVED by Doug Fraser.

SECONDED by Mary Moulton.

CARRIED UNANIMOUSLY.

MOTION 03-55: The meeting be adjourned.

MOVED by Doug Fraser.

CARRIED UNANIMOUSLY.

JAMES PRIEBE - PRESIDENT

JANICE ANDERSON - EXECUTIVE SECRETARY

September 15, 2003

APPENDIX: FUND BUDGETS: MINUTES, BOARD OF DIRECTORS, JUNE 2003

Appendix C:Junior | Appendix B:International | Appendix A:General | Minutes