BOARD OF DIRECTORS' MEETING

MINUTES May 2002

MINUTES of the Meeting of the Board of Directors of the Canadian Bridge Federation Incorporated held at the Roehampton Hotel 808 Mount Pleasant St. Toronto, Ontario

May 4, 2002

PRESENT:

Mary Moulton - Vice President and Zone I Director
Marc Fiset - Zone II Director
Ray Lee - President and Zone III Director
Bill Treble - Zone IV Director
Claire Jones - Zone V Director
Jennifer Ballantyne - Zone VI Director
Janice Anderson - Executive Secretary, Treasurer, and CBF Coordinator
James Priebe - observer from Zone III

Ray Lee, as CBF President, assumed the Chair and Janice Anderson, as Executive Secretary, was directed to act as Secretary of the meeting.

The Chairperson declared a quorum present and the meeting to be regularly constituted.

NOTE: Throughout these minutes, the following abbreviations are used:
CBF - will refer to the Canadian Bridge Federation Incorporated
ACBL - will refer to the American Contract Bridge League
CNTC - will refer to the Canadian National Team Championship with A and B designating the flights
CWTC - will refer to the Canadian Womens Team Championship
COPC - will refer to the Canadian Open Pairs Championship
COC - will represent the Canadian Olympic Committee
WBF - will refer to the World Bridge Federation
BC - will refer to the publication Bridge Canada
DIC - will refer to director-in-charge
NPC - will refer to non-playing captains

1.0 CALL TO ORDER & AGENDA

At 10:25 a.m. the President called the meeting to order. President Ray Lee welcomed all directors back to another meeting of the CBF Board and extended a special welcome to Marc Fiset and Claire Jones since this is their first meeting.

2.0 CORPORATE MATTERS

2.1 CONFIRMATION OF ELECTIONS

MOTION 02-1: The CBF Board of Directors confirms the election, by acclamation, of Marc Fiset as Zone II Director and Claire Jones as Zone V Director.
MOVED by Mary Moulton.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

2.2 UPCOMING ELECTIONS

This fall, elections will be conducted in Zones III and VI. Ray Lee notified the board that he will not be seeking re-election and that he will have to step down from the Board before his term expires.

Nominations are being accepted until September 30, 2002.

Voting will take place from October 8, 2002 to November 30, 2002. Ballots will be counted on December 15, 2002.

Successful candidates will begin their term on January 1, 2003. A Call for Candidates will run in the Sept. 2002 issue of Bridge Canada. Units and Clubs in Zones II & V will also receive information by mail. The Call for Candidates notice will also be placed on the CBF webpage.

2.3 ANNUAL GENERAL MEMBERSHIP MEETING

The 2001 meeting was held on August 8, 2001 in Montreal at the 2001 Canadian Bridge Week.
The CBF expresses its thanks to Wendy Richardson for acting as Recording Secretary of the meeting.
The minutes of the 2001 AGM were reviewed by the Board.

MOTION 02-2: Future CBF Annual Membership meetings are planned for:

2002 - Saturday, June 22, 2002 - Edmonton at Canadian Bridge Week.
2003 - Saturday, June 7, 2003 - Penticton at Canadian Bridge Week.

3.0 MINUTES OF THE 2001 BOARD OF DIRECTORS MEETING

3.1 May 12 & 14, 2001 CBF Board Meeting

MOTION 02-3: The minutes of the 2001 CBF Board of Directors Meeting be approved as distributed.
MOVED by Mary Moulton.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

Note: Based on last year’s motion concerning Email and phone motions - all motions passed between meetings will be added as an Appendix to the minutes of the next BOD meeting.

MOTION 02-4: The board actions done by Email are approved as show in Appendix B of these minutes.
MOVED by Mary Moulton.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

4.0 BUSINESS ARISING FROM THE MINUTES

Notable Canadians: Bill Treble apologized for again not having time to work on this project. Bill expressed an interest in still taking on the task. Ray Lee reported that in the future Masterpoint Press may have a proposal to make in regards to this project.

Guidelines for Bridge Week: Mary Moulton reported that she had gotten a copy of the ACBL Handbook for hosting an NABC. Mary is unsure of her availability to do this project in the future but will attempt to at least get a start on a concept and structure of a CBF binder. Information on time lines and hours spent on tasks should definitely be included in the binder.

Would ACBL give a Regional for Canadian Bridge Week?: At the ACBL meetings in the spring of 2002 the ACBL Board did approve a motion giving an extra Regional to the District hosting Bridge Week - however this Regional is assigned to the District and not to the CBF and must meet all criteria that govern Regionals. This is not what the CBF was looking for.

Screens: Mary Moulton reported on her work done in trying to recoup compensation for the missing screens. The transport company settled out of court for $3000 - this amount, minus court filing costs, was applied to the fixed cost of the replacement screens

IOC Grand Prix (Salt Lake City) teams: Ray Lee clarified for the Board members that the makeup of the Canadian teams was dictated by the WBF. This explained why we could not go with the proposed teams that were covered in a Motion 01-28 of the 2001 BOD minutes.

5.0 FINANCIAL STATEMENTS

The 2001 Unaudited Statement was received and will be discussed during Planning Sessions.

MOTION 02-5: 2000 audited statement received and accepted.
MOVED by Mary Moulton.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

MOTION 02-6: 2001 audited statement be available for the 2002 AGM.
MOVED by Mary Moulton.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

MOTION 02-7: Mintz and Wallace, CAs of Regina, SK. be appointed as auditors for 2002.
MOVED by Mary Moulton.
SECONDED by Marc Fiset.
CARRIED UNANIMOUSLY.

6.0 ADJOURNMENT

MOTION 02-8: The meeting was adjourned until Monday, May 6, 2002 at 12:00 noon.
MOVED by Marc Fiset.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

MINUTES of the Meeting of the Board of Directors of the Canadian Bridge Federation Incorporated held at the Roehampton Hotel 808 Mount Pleasant St. Toronto, Ontario
May 6, 2002

PRESENT:

Mary Moulton - Vice President and Zone I Director
Marc Fiset - Zone II Director
Bill Treble - Zone IV Director
Claire Jones - Zone V Director - present for only part of the meeting.
Jennifer Ballantyne - Zone VI Director
Janice Anderson - Executive Secretary, Treasurer, and CBF Coordinator
James Priebe - Zone III Replacement Director
Vice-President, Mary Moulton assumed the chair.

RECOGNITION OF NEW ZONE III DIRECTOR

MOTION 02-9: The CBF Board of Directors appoints James Priebe of Mississauga, ON to complete the term of Zone III Director.
MOVED by Bill Treble.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

1.0 LEGAL MATTERS

MOTION 02-10: Jonathan Steinberg be suspended from his position of ex-officio director on the CBF Board of Directors immediately due to the conflict of interest arising from his action with the Ontario Human Rights Commission against the CBF.
MOVED by Marc Fiset.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY. Absent: Claire Jones.

The CBF Board will attempt to get clarification on how our Liability Insurance relates to this Ontario Human Rights Commission action.

2.0 CHEZ NOUS - FEASIBILITY STUDY

MOTION 02-11: The CBF Board publish the feasibility study with a cover page which includes recommendations and conclusions. The document will then be placed on the CBF website, copies will be mailed to all Presidents of Canadian Units, Presidents of Districts containing Canadian Units, ACBL President, ACBL CEO, and the chair of the ACBL Canadian Affairs Committee. Copies will also be made available at the 2002 AGM.

MOVED by Marc Fiset.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

MOTION 02-12: In conjunction with the mailout of the Feasibility Study, the CBF Board will seek written confirmation from the Units that they support the CBF in its pursuit of these focal areas with the ACBL.
MOVED by Marc Fiset.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY. Absent: Claire Jones.

3.0 BRIDGE CANADA

It was noted that the last issue had very poor printing quality we were given a discount in the printing cause as a result of this. For future issues we will need to convert the file to tape and send in the tape. Jude has a quote of $257.50 for making the tape.

Beginning January 2003 the ACBL will be changing the format of the Bulletin and the new format will not allow for inserts. As a result the CBF will need to find another way to distribute the magazine.

MOTION 02-13: Marc Fiset on behalf of the CBF Board will investigate the distribution of the March 2003 issue of Bridge Canada in its present format and will prepare a report on a possible future plan for our publication.
MOVED by Bill Treble.
SECONDED by Ray Lee.
CARRIED UNANIMOUSLY.

4.0 INTERNET

The CBF discussed Jude Goodwin-Hanson’s proposal for updating the webpage but thought this matter should be left until we have made a firm decision on our publication as this may affect exactly what we want on the webpage.

MOTION 02-14: The CBF accepts Jude Goodwin-Hanson’s proposal for Web/Internet Services for May 2002 to April 30, 2003 ($1200 for the year) and her proposal for Internet services associated with the 2002 Canadian Bridge Week. ($300)
MOVED by Jennifer Ballantyne.
SECONDED by Bill Treble.
CARRIED UNANIMOUSLY.

5.0 CBF MEMBERSHIP

The number of ACBL members in Canada has remained stable for the past year - approximately 16,000. CBF membership has increased - we are now seeing the full effect of the new membership forms and the mailing of Bridge Canada to only paid up CBF members.

6.0 ACBL EXCHANGE RATE

The ACBL exchange rate has been running at 1.60 for several months - as of May 1 it changed to 1.59. This continues to have a major impact on many bridge related activities in Canada as all sanction fees and director fees are paid in US dollars.

7.0 BYLAWS

MOTION 02-15: The CBF Board of Directors will proceed with the revisions to the Bylaws with the aim of having them presented for approval to the membership at the 2003 AGM.
MOVED by Jim Priebe. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

Some of the items that still need addressing are:

Definition of Ex-Officio directors
Examination of having Alternate Zone Directors

All suggested changes should be submitted by September 30, 2002.

8.0 CBF STAC

Jan Anderson reported on the 2002 STAC.

East - 1,644.5 tables
West - 658 tables
Total: 2,302.5 tables
CBF profit will be $1,763.10.

The $1 per table rebate to units was discussed and it was decided to eliminate this.

The desire to run this with only one DIC and to make it truly Canada Wide were discussed. The players definitely would like to see it Canada Wide. Costs would be dramatically decreased if we could go to one director.

9.0 TROPHIES

MOTION 02-17: The annual trophy for the Flight B CNTC winners will be named the CBF CNTC Flight B Trophy.
MOVED by Jennifer Ballantyne.
SECONDED by Bill Treble.
CARRIED UNANIMOUSLY.

MOTION 02-18: Commencing in 2002 the CBF establish an annual trophy to be inscribed with the name of the “Top Canadian Junior Masterpoint Winner of the Year”.
MOVED by Bill Treble.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

Jan Anderson explained to the meeting that John Armstrong of Toronto had been of invaluable help in getting the trophies all organized and updated. All except the Richmond Trophy are housed in a trophy case in the Kate Buckman Bridge Studio.

10.0 RELEASE FORM AND CODE OF CONDUCT

The problems associated with the Release Form were corrected last August and the Venice Cup team then signed them.

The 2001 Canadian Junior Team raised many concerns they had with the Specific Policies and Guidelines for CBF Junior Programs. However, all team members did submit signed acknowledgement and agreement to follow the Code of Conduct specifically for the 2001 WJTC in Brazil. It was noted that the 2001 Canadian Junior Team NPC, Les Amoils, never did submit either the signed Release Form or acknowledgement of receipt and agreement to abide by the CBF Code of Conduct.

All six players and the two NPCs of the Canadian Junior Team attending the Netherlands tournament in May of 2002 have submitted signed release forms and acknowledgements and agreements to abide by the CBF Code of Conduct.

MOTION 02-19: The CBF Board of Directors will redraft the Specific Policies and Guidelines for CBF Junior Programs with the aim of specifically outlining what rules apply to players, what rules apply to CBF representatives and what rules apply to other adults associated with the program or event.
MOVED by Jennifer Ballantyne.
SECONDED by Marc Fiset.
CARRIED UNANIMOUSLY.

Jennifer Ballantyne will under take this task for the Board and present a redraft for Board consideration.

11.0 EBRIDGE SPONSORSHIP MONEY

Jan reported that the ACBL had still not received this money and thus Canada has not received its share.

MOTION 02-20: Anticipated revenue from Ebridge Sponsorship be removed from the Junior Fund Budget.
MOVED by Marc Fiset.
SECONDED by James Priebe.
CARRIED UNANIMOUSLY.

12.0 JUNIOR BRIDGE

Much discussion took place around the various issues concerning Junior Bridge in Canada.

The CBF Board agreed that getting a formalized Junior Program up and running in Canada is a priority item.

MOTION 02-21: Be it resolved that the CBF Board accept George Retek’s offer to make three hotel rooms available to the CBF (approximate cost: $1500) for Canadian Juniors in Montreal. This is open to qualified Juniors who must apply no later than May 31, 2002 to play in the Junior events at the 2002 World Bridge Championships in Montreal. The offer is also contingent on the juniors being responsible to a CBF representative in relation to their behaviour while participating in the event. The Juniors will be required to sign the standard CBF Release Form and Code of Conduct before receiving the CBF support. The Release Form and Code of Conduct must be signed and received by June 14, 2002.
MOVED by Marc Fiset.
SECONDED by Bill Treble.
CARRIED UNANIMOUSLY.

MOTION 02-22: At all events to which Canada sends a Junior team, the CBF directs that each player will meet the minimum requirements for medal qualification.
MOVED by Jennifer Ballantyne.
SECONDED by James Priebe.
CARRIED UNANIMOUSLY.

MOTION 02-23: At events to which Canada sends a Junior team, the CBF may send, in addition to an NPC, the Junior Manager or his designate.
MOVED by Marc Fiset.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

The CBF reviewed all applications received for the position of CBF Junior Manager.

MOTION 02-24: The CBF will offer the position of CBF Junior Manager to Ed Antosz of Windsor, ON.
MOVED by Bill Treble.
SECONDED by Marc Fiset.
CARRIED UNANIMOUSLY.

Bill Treble will serve as the CBF Board Junior Liaison and will work closely with Ed to get the program up and running. A notice of the appointment of a new Junior Manager will be placed on the CBF homepage.

MOTION 02-25: The report of the Trustees of the Erin Berry Memorial Fund be accepted. Based on the amount of money available for distribution in 2002, each applicant will receive 62.7% of their expected expenses.
MOVED by Jennifer Ballantyne.
SECONDED by Bill Treble.
CARRIED UNANIMOUSLY.

Each recipient will be sent a letter explaining that failure to attend an event for which funding was granted will result in the money being repaid to the Erin Berry Memorial Fund. If the money is not returned the individual will be subject to CBF discipline. Each recipient will be asked to submit to the CBF letter signed by both themselves and their parent or legal guardian stating that all events that funding was received for were attended.

14.0 CANADIAN ROOKIE-MASTER GAMES

Jan Anderson reported on the results of the 2001 Rookie-Master Games.

2001 Helen Shields:

23 clubs from 5 Zones - 684 Pairs
Winners: Peter Lipscomb & Connie Lipscomb - General Motors DBC 73.6%

2001 Erin Berry

23 clubs from 6 Zones - 474 Pairs
Winners: Coletta Gerard & Patrick O’Neil - Creston DBC 77.20%

2002 Helen Shields:

results just beginning to come in. Had 33 clubs apply to hold the game.

Future Games:

2002 Erin Berry: Wednesday, October 30, 2002
2003 Helen Shields: Monday, April 28, 2003
2003 Erin Berry: Tuesday, October 28, 2003

Finding people who are willing to do the analysis was discussed. Some suggested names to contact are: Martine Lacroix, Colin Ward and Jennifer Ballantyne will check to see if Aidan Ballantyne would be willing to do another analysis.

The question of raising the Masterpoint restriction on the Rookie from 20 mpts to 50 mpts was discussed but tabled until the 2003 meeting.

15.0 INTERNATIONAL TEAM SELECTION

The Board reviewed the report on International Team Selection prepared by Eric Kokish.

Since hotel arrangements have already been made for 2003 Bridge Week and 2003 Conditions of Contest must be prepared very soon, the board felt making major changes at this time would not be viable. The Board though will look carefully into the future of the Championships and what route to go after the 2003 event.

MOTION 02-26: Eric Kokish’s report on International Team Selection is accepted with thanks.
MOVED by James Priebe.
SECONDED by Bill Treble.
CARRIED UNANIMOUSLY.

MOTION 02-27: James Priebe will prepare a report and plan of action for future CBF National Championships and International Team Selection held after 2003.
MOVED by Bill Treble.
SECONDED by Jennifer Ballantyne.
CARRIED UNANIMOUSLY.

The Board will review the report and have their intent planned prior to Penticton 2003.

16.0 BRIDGE WEEK

2001 Bridge Week - Montreal

- due to much lower turnouts than expected the events suffered losses.
CNTC-A Stage I - not held - all entries advanced to round robin
CNTC-A - one team cancelled day before it began so only 17 teams involved in Round Robin
CNTC-B - only 11 teams instead of planned 14
CWTC - only 6 teams
COPC - total of all sessions 33 tables
CNTC-A - loss of $764.93
CNTC-B - loss of $809.35
CWTC - loss of $385.15
COPC - loss of $200.90
Total Bridge Week Loss $2,160.33

After the event CBF Board received a petition from a number of players requesting:
a) Increase Round Robin to 22 or 24 teams - play 4 day Round Robin then have a Quarter Final.
- This will be addressed in the 2003 CNTC National Final. Conditions had already been set for 2002 at the time petition was received.

b) Eliminate Stage I of CNTC-A
- This will be addressed in the 2003 CNTC National Final - again Conditions had already been published for 2002 and commitments made in Edmonton.

c) Change timing of COPC so more can play in it
- After talking to Edmonton organizers and the host hotel in Edmonton the schedule for the 2002 Bridge Week was modified to make the COPC accessible to as many players as possible without extending the event to more days.

2002 Bridge Week - Edmonton

- Entries are coming in very slowly - teams are not making any effort to get entries in or to notify Coordinator if they are not planning on attending.
CNTC-A - Stage I: looks like it will be a non-event again - may get 5 or 6 entries and need to qualify a minimum of six teams
- Stage II: may not be 18 teams
CNTC-B - looks like getting to 10 or 12 teams will be the best we can hope for
CWTC - hope to get to 8 or 10 teams
COPC - hope for better turnout this year with the adjusted schedule making it more available to the teams

Zone I - will have no entries in CNTC-A, CNTC-B or CWTC

Zone II - CNTC-A - allowed 3 teams - hope to get 3

CNTC-B - allowed 3 teams - may be lucky to get 2

CWTC - no teams

Zone III - CNTC-A - allowed 2 teams - should get 2

CNTC-B - allowed 3 teams - will have none

CWTC - no teams

Zone IV - CNTC-A - allowed 2 teams - will definitely have 2

CNTC-B - allowed 2 teams (and would give them a third) - hope to get 2

CWTC - will have 1 team - hope for a second

Zone V - CNTC-A - allowed 2 teams - will definitely have 2

CNTC-B - allowed 2 teams originally but bumped to 6 due to poor interest in other Zones - will have 6 teams

CWTC - likely to have 8 teams

Zone VI - CNTC-A - allowed 2 teams - hoping for 1 - other unheard from

CNTC-B - allowed 2 teams - will only have 1

CWTC - allowed 3 teams - none heard from

So revised estimates are:

CNTC-A - Stage I cancelled Round Robin 16 - 18 teams
CNTC-B - hoping for a maximum of 10 teams - 9 from Manitoba West
CWTC - hoping to get 10 teams - all from Manitoba West

2003 Bridge Week - Penticton

Deposit has been made on hotel. Jan is in the process of getting revisions to the room blocks and date the block is released. Jan will make contact with the hotel re: playing space and when needed given the elimination of Stage I. Hosting Agreement and Information sent to local organizer. Sanction applied for. Schedule will be similar to Edmonton minus Stage I.

Dates: Tuesday, June 3 - Monday, June 9, 2003 (note: Penticton Regional starts the night of June 9, 2003)

Regional With Bridge Week

The Regional offered by the ACBL is not a CBF Regional but is given to the host District and is still subject to all rules and regulations governing other Regionals.

2004 Bridge Week

The situation in Kingston is not working out as planned. Since changes may take place after the 2003 Bridge Week - we will wait until a later time to firm up a location for 2004.

 

17.0 CANADIAN OPEN PAIRS

2001 National Final

- only a total of 33 tables: 9 on Day 1 and 7 1/2 on Day 2
Winners: Jean Castognay & Andre Chartrand

Nothing discussed on the COPC.

18.0 CANADIAN NATIONAL TEAM CHAMPIONSHIP

2001 National Final

Winners: Flight A: Judith Gartaganis, Nicholas Gartaganis, Keith Balcombe, Gordon Campbell

Flight B: Andrew Petrick, Daniel Korbel, Jose Tharayil, Carole-Ann Ball, W. James Ball, Danny Miles

2003 National Final

MOTION 02-28: For the 2003-A National Final the CBF will:

(1) Eliminate Stage I

(2) increase the Round Robin teams to 22 - distributed as follows:

Zone I - 2
Zone II - 5
Zone III - 5
Zone IV - 2
Zone V - 3
Zone VI - 3
2002 Winner (intact) - 1
Host Zone - 1

If the 2002 Winner (Intact) chooses not to take the direct qualification, their spot will be awarded to the Zone with the best participation.

(3) Set the VP scale to be used by a vote of the team captains at the 2002 CNTC-A National Final.

MOVED by James Priebe. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

No other discussion took place on the CNTC.

19.0 CANADIAN WOMEN’S TEAM CHAMPIONSHIP

2001 National Finals

Winners: Solagne Bouchard, Lise Lapointe, Patricia Gagnon, Marcelle Tremblay, Pascale Gaudreault, Martine Lacroix

No other discussion took place on the CWTC.

20.0 TRANSLATIONS

21.0 INTERNATIONAL EVENTS

21.1 Venice Cup

The NPC report was received and accepted.

21.2 World Championships - Montreal

George Retek reported that he require a picture of the CBF President and a letter from the President welcoming all players to Montreal and saying how proud we are to be hosting the event in Canada. Required by May 31, 2002.

It was noted that WBF start times will be used - session will begin at 10:00am and finish about 8:00pm.

MOTION 02-30: The CBF will host a reception at the 2002 World Championships for selected members of other world federations at an estimated cost of $3,000. Tentative Date is August 27 - 8:00pm - 9:00pm. MOVED by Marc Fiset. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

Marc Fiset will act as the CBF host coordinator.

MOTION 02-31: The CBF have a display at the 2002 World Championships profiling the 2002 IOC Grande Prix event held in Salt Lake City. Budget $500. MOVED by Marc Fiset. SECONDED by Bill Treble. CARRIED UNANIMOUSLY.

Marc Fiset will look after organizing this display.

Discussion also centred around having CBF pins to hand out at the event. George Retek offered to have the WBF badges for Canadians carry the CBF logo and Welcome.

Jan will coordinate with Jude Goodwin-Hanson and George Retek re: logo

Required by May 31, 2002.

21.3 Bi-Country Play-off 2003

- This item was not discussed.

21.4 IOC Event in Salt Lake City

Canada’s Men’s Team were winners of the Gold Medal. Canada was represented by:

Nicholas Gartaganis, Peter Jones, Keith Balcombe, Gordon Campbell, Joseph Silver and Fred Gitelman.

The CBF expressed its gratitude to Masterpoint Press and Bridge Base for supplying our teams and officials with uniforms.

MOTION 02-32: The CBF will purchase Nova Scotian Crystal Paper Weights to present to the IOC Grande Prix Gold Medal winners at an estimated cost of $500.

MOVED by Jennifer Ballantyne. SECONDED by Bill Treble. CARRIED UNANIMOUSLY.

22.0 CANADIAN OLYMPIC COMMITTEE

It was noted that at the 2002 AGM of the Canadian Olympic Association, the organizations name for formally changed to Canadian Olympic Committee (COC).

MOTION 02-33: The CBF confirms that we are supportive of the COC and the until such time bridge is admitted into the Olympic program we will not approach the COC for financial support. MOVED by Marc Fiset. SECONDED by James Priebe. CARRIED UNANIMOUSLY.

23.0 SPONSORSHIP

Mary Moulton reported on the one presentation she had made. Nothing else occurred during the year but Mary will provide us with what was prepared for the one bid she made so that we have a record of the material.

24.0 STATE OF THE FEDERATION

MOTION 02-34: The CBF expresses its thanks to Ray Lee for his report on the “State of the Federation”. MOVED by Bill Treble. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

25.0 CBF CREDIT CARD SCHEME

MOTION 02-35: The CBF will not pursue the CBF Credit Card Scheme during 2002. MOVED by James Priebe. SECONDED by Marc Fiset. CARRIED UNANIMOUSLY.

26.0 CBF COORDINATOR and OFFICE

MOTION 02-36: For the 2002 - 2004 period the CBF Board will develop a contractual employment agreement between the CBF and the CBF Coordinator. This will be reviewed annually and will be renewable at the end of each two year term. Renumeration will be increased by $500 in each of the next two years. MOVED by Jennifer Ballantyne. SECONDED by James Priebe. CARRIED UNANIMOUSLY.

MOTION 02-37: The CBF Coordinator be authorized to spend up to $2000 on the purchase of a new computer, Microsoft Office, Adobe Acrobat and an office chair. MOVED by Marc Fiset. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

MOTION 02-38: Leah Anderson be hired for one month during the summer of 2002 to transfer accounting information to the new program and to do other administrative chores. Salary: $1000. MOVED by Marc Fiset. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.27.0 BUDGETS

MOTION 02-39: New expense line items will be added to the General Fund for:

1) Treasurer Honorarium - $1000
2) Executive Secretary Honorarium - $1000
3) Junior Program Development - $5000

MOTION 02-40: The 2002 - 2004 Budgets are adopted as present in Appendix A of these minutes. MOVED by Marc Fiset. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

28.0 OTHER BUSINESS

28.1 Governance

MOTION 02-41: All votes of the CBF Board conducted by Email must be formalized. MOVED by Marc Fiset. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

MOTION 02-42: The CBF will prepare a discussion paper which outlines the rules of governance that it will operate under. MOVED by Jennifer Ballantyne. SECONDED by Marc Fiset. CARRIED UNANIMOUSLY.

Mary Moulton will start by putting down some ideas on paper.

28. 2 Ray Lee

The new CBF President will send a letter of thank you to Ray Lee on behalf of the Board, thanking him for all the work he did while on the CBF Board.

29.0 ELECTION OF OFFICERS

MOTION 02-43: James Priebe is nominated for President. MOVED by Bill Treble. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

MOTION 02-44: Claire Jones is nominated for Vice President. MOVED by Marc Fiset. SECONDED by Bill Treble. CARRIED UNANIMOUSLY.

MOTION 02-45: Janice Anderson is nominated for Executive Secretary. MOVED by Mark Fiset. SECONDED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

MOTION 02-46: Janice Anderson is nominated for Treasurer. MOVED by Bill Treble. SECONDED by James Priebe. CARRIED UNANIMOUSLY.

30.0 COMMITTEES AND ASSIGNMENTS

BRIDGE WEEK Janice Anderson, Director of Host Zone

NATIONAL EVENT COORDINATOR Janice Anderson

PUBLICATION Marc Fiset , Jude Goodwin-Hanson, Martine Lacroix

CONDUCT, DEPORTMENT & ETHICS

PROMOTION & SPONSORSHIP

INTERNATIONAL EVENTS Janice Anderson, George Retek, Marc Fiset

CANADIAN BRIDGE LEAGUE

CANADIAN OLYMPIC ASSOCIATION Doug Heron

ARCHIVIST Madeline Conrad

FRANCOPHONE SERVICES Marc Fiset

CBF FEASIBILITY STUDY James Priebe, Janice Anderson, all Board members

JUNIOR DEVELOPEMENT Ed Antosz, Bill Treble

Bridge Week 2002 - Jan Anderson, Claire Jones
Bridge Week 2003 - Jan Anderson, Jennifer Ballantyne
2002 World Championships - Marc Fiset, George Retek
Translations - Jan Anderson, Marc Fiset
Notable Names - Bill Treble
Budget - Jan Anderson, James Priebe
Director Meeting - James Priebe, Jan Anderson, Jennifer Ballantyne
Junior Liaison - Bill Treble
Bylaw Revisions - Claire Jones
CBF Hosting Binder - Mary Moulton
National Championships & International Team Selection - James Priebe
Publication- Future Plans - Marc Fiset
Code of Conduct - Redraft - Jennifer Ballantyne
Next Board Meeting - James Priebe, Janice Anderson, Jennifer Ballantyne
Rules of Governance Discussion Paper - Mary Moulton

The next meeting of the CBF Board of Directors is tentatively set for May 31 - June 2, 2003 in Penticton. Investigation into costs, etc will be done and then a final decision will be made.

Jennifer will get a quote from the Sandman for rooms and meeting space plus food costs. Jan will ask the Executive Inn.

MOTION 02-49: The meeting be adjourned. MOVED by Jennifer Ballantyne. CARRIED UNANIMOUSLY.

Jim Priebe, Janice Anderson

JAMES PRIEBE - PRESIDENT JANICE ANDERSON - EXECUTIVE SECRETARY

APPENDIX A: BUDGETS Click Here

APPENDIX B: MOTIONS PASSED DURING YEAR